Executive Assistant

5 days ago

West Footscray, Victoria, Australia Independence Australia Full time $80,000 - $120,000 per year

Join a purpose-driven organisation making a real impact.

At Independence Australia Group, we're more than just a not-for-profit — we're a social enterprise committed to providing choice and control for people living with disability or other personal needs. As we continue to grow and evolve, we're seeking an exceptional Executive Assistant to support our Executive General Manager – Products.

About the Role

As the Executive Assistant to the Executive GM Products, you will play a pivotal role in enabling strategic leadership by providing high-level administrative, organisational, and project support. This is more than just diary management — you'll be a trusted advisor, communications gatekeeper, and coordination powerhouse behind a fast-paced, impactful division.

You'll manage executive communications, board papers, reporting, stakeholder relationships, and governance workflows — all while helping keep our Products Division operating smoothly and strategically.

Key Responsibilities

  • Provide executive-level support including calendar, inbox, travel, and expense management
  • Prepare and distribute professional agendas, minutes, reports, and presentations
  • Support board and executive reporting, briefing notes, and governance documents
  • Liaise confidently with internal and external stakeholders across all levels
  • Track and follow up on project deliverables, budgets, and contract admin
  • Drive continuous improvement in administrative processes and efficiency

What You Bring

  • 3+ years of experience supporting senior executives in a dynamic, fast-paced environment
  • Strong business writing skills and governance/reporting know-how
  • Advanced proficiency in Microsoft Office and collaboration tools like Teams & SharePoint
  • Exceptional interpersonal skills with discretion, confidentiality, and professionalism
  • Adaptability, proactive thinking, and top-tier time management

Qualifications

  • Certificate or Diploma in Business Administration (required)
  • Tertiary qualifications in Business or related field (desirable)

Why Join Us?

At Independence Australia Group, we value:

  • Customer Centricity – giving people real choice and control
  • Valued People – creating a safe, inclusive and diverse workplace
  • One Organisation – working together to achieve shared outcomes
  • Excellence – rewarding innovation, proactivity, and responsiveness

We're a collaborative and values-driven team, with a shared mission to help people regain and retain their independence.

Additional Info

  • Some interstate travel required
  • May include additional hours at month-end/year-end
  • Work across multiple sites where needed
  • Hybrid/flexible arrangements considered

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