Administration Coordinator

4 days ago

Perth, Australia Downer Group Full time

**The Opportunity**

We have an exciting new opportunity for an Administration Coordinator to join our Energy and Utilities business in our Perth CBD office on a full-time permanent basis. The Administration Coordinator will be responsible for overseeing the day-to-day administrative operations of business unit.

This role supports senior leadership, finance, HR, and project teams, while leading the administration team to high-quality internal service. The role also plays a key part in maintaining workplace standards, supporting compliance processes, and contributing to the overall effectiveness of the business.
- Manage and supervise the administrative team, ensuring high levels of productivity and performance.
- Manage general project administration and finance tasks as required
- Develop, implement, and improve administrative systems, policies, and procedures
- Assist with planning and executing internal events, training sessions, or staff initiatives.
- Serve as the main point of contact for administrative queries and support
- Coordinate travel arrangements for senior staff and internal teams
- Liaise with external suppliers, contractors, and service providers to maintain facilities and service
- Ensure all communal areas (kitchens, meeting rooms, reception) are clean, stocked, and functional.
- Serve as the primary contact for building management.
- Prepare Monthly Contract reporting for BHP Site Engineering Panel and BHP General Maintenance Services Contract alongside Delivery Managers and attend client meetings

**What we are looking for**
- Certificate IV in Business Administration or equivalent
- Experience in using software including JDE, Webtimes, SAP, LMS, Kofax, Concur, Kronos
- Strong inter-personal and verbal communication skills
- Ability to use initiative, prioritise workload & time management
- Microsoft Office skills
- Willingness to establish effective working relationships with a variety of people at different levels, both internally and externally
- Flexible working environment
- Opportunity for career growth with structured frameworks and supportive-inclusive team
- Competitive Salary and Employee Benefits
- Valued and respected position, with supportive and experienced team
- Work for a major ASX-listed company

**What we offer**
- Flexible working environment
- Opportunity for career growth with structured frameworks and supportive-inclusive team
- Competitive Salary and Employee Benefits
- Valued and respected position, with supportive and experienced team
- Work for a major ASX-listed company

**About Energy & Utilities **Downer's Energy & Utilities business unit is an integrated trans-Tasman team, providing services and solutions that connect communities to essential networks and infrastructure. We design, build, operate and maintain today's critical assets and networks, delivering complete services across the water, electricity, telecommunications, industrial and power generation sectors. Our expertise spans in-house technical smarts, specialist engineering, integrated OEM partners, and dedicated crews of qualified tradespeople.

**How to apply

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