Company Secretary

More Time Off for What Matters: Enjoy up to 6 weeks of leave- Flexible Work Environment: Work where we work best - whether in the office or from home

Perpetual Group is an ASX-listed company (ASX:PPT) headquartered in Sydney, Australia, currently consisting of 11 leading brands across three distinct businesses: Asset Management, Wealth Management and Corporate Trust.

Following the completion of a comprehensive Strategic Review in May 2024, it was announced that Perpetual Limited will become a standalone Asset Management business and has entered into an agreement with an affiliate of Kohlberg Kravis Roberts (KKR) who will acquire the Corporate Trust and Wealth Management businesses.

About the role

An exciting opportunity to be part of Perpetual Corporate Trust, a specialist business within the Perpetual Group, is a leading fiduciary, custody and digital business in Australia, with operations in Singapore.

We provide a unique range of products to help clients, and the industry, be more effective, efficient and economical while managing ever-increasing cyber security risks and maintaining compliance. Domestic and global financial institutions leverage our corporate strength, commercial approach, risk and compliance practices, expertise and service excellence in debt markets, managed funds and digital solutions to enable our clients success.

Reporting to The Head of Legal and Company Secretariat you will be responsible for ensuring that all subsidiaries, both licensed and unlicensed are provided secretariat support that complies with the Corporations Act, the ASX Listing Rule, the Companies' Constitutions and any other relevant legislation or regulations.

The core mission of the role is to perform the duties and responsibilities of a Company Secretary to the newly formed Perpetual Corporate Trust business that is being acquired by KKR. You will have one Company Secretariat Administrator supporting you.

The Company Secretary plays an important role in ensuring good governance and supporting the effectiveness of the board and its committees. The Company Secretary is an integral role that supports the delivery of Perpetual Corporate Trust’s (PCT) Vision, Mission, Strategy.

About the Role

As Company Secretary, you will:
- Perform the duties and responsibilities of a Company Secretary to various subsidiary boards and committees within the newly formed Perpetual Corporate Trust- Plan board business in conjunction with the Company Secretary and board Chairs- Prepare annual members meeting agendas, chairman script, minutes and action summaries- Coordinate the collection and distribution of board and committee papers ahead of meetings- Follow up on outstanding action items and liaise with internal and external stakeholders on relevant actions arising- Ensure that all matters relating to the effective and efficient operation of the boards and committees are attended to in a proactive and diligent manner- Ensure that regulatory and corporate governance requirements are met and liaise with internal stakeholders as required- Incorporate best practice corporate governance processes into board business and maintain strong corporate governance frameworks- Advise the boards and committees on matters of corporate governance Review and update corporate governance policies in consultation with the Governance, Risk & Compliance team, directors and committee members and other stakeholders- Assist with the preparation of reports Company Reports, Corporate Governance Statements and Notice of Meetings- Liaise with regulators and ensure all regulatory filings completed on time- Preparation and lodgement of ASX announcements for listed funds and listed trusts.

About you

We’re looking for someone with:
- Graduate qualification in commerce, business, governance or law- Associate or Fellow of Governance Institute of Australia Qualified lawyer with a valid practicing certificate- Proven experience as a Company Secretary or in a similar governance/compliance role- Knowledge of ASX Listing Rules requirements as they relate to Listed Investment Trust and Exchange Traded Managed Funds- Outstanding organisational skills, including ability to set priorities and pursue tasks to completion within deadlines- Outstanding stakeholder management and communications skills- Advanced computer and document control knowledge and experience- Experience with electronic board, share registry and regulatory portals- Outstanding attention to detail- Self-motivated with high level of initiative- Ability to handle confidential information with discretion; and- Ability to work well independently and in a team environment; flexibility and a willingness to adapt to a changing digital environment.

How we work

Our unique culture is underpinned by our three organisational behaviours, Stretch, Own it, Make an impact which drive our approach of day-to-day interactions with colleagues and clients; the way we approach decision-making to the questions we ask