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Executive Assistant

2 weeks ago

Canberra, Australia Etainsolutions Full time

Open To:
**Australian Citizens With or Pass Baseline Security Clearance**

**Location**:
**Canberra**

In this role, you will join a team of highly motivated and collaborative professionals that work in the Enterprise Transformation Group (ETG). The ETG is made up of two Divisions that are focused on delivering a modernisation agenda that will see the transition away from the legacy election and roll management systems onto contemporary and secure solutions. The ETG is committed to establishing and maintaining a high-performing and positive workplace culture. You will operate in a fast-paced, dynamic environment, working closely with the First Assistant Commissioner (FAC), Assistant Commissioners (ACs), Directors and other Executive Support staff.

**The role will be responsible for, but not limited to**:

- Analysing and synthesising information from a range of internal and external sources to provide timely strategic advice
- Proactively managing the workflow, including
- providing advice on context, quality assurance and coordinating any necessary follow-up to ensure priorities and deadlines are met.
- Producing correspondence, briefings, and communication material
- Acting as the primary point of contact
- Responding appropriately to a range of routine, sensitive and urgent agency matters with ease.
- Providing high-level support to governance committees, meetings and forums chaired
- Making and communicating decisions using professional judgement in a complex and changing environment.
- Attending meetings with agency members of the ETG Leadership Team to assist with arising actions.
- Developing and actively managing internal and external relationships, including collaborating with key stakeholders to achieve outcomes and facilitate cooperation, representing the ETG and the agency in various forums.
- Performing additional duties and undertaking projects as directed

**Mandatory Skill**
- Excellent written and verbal communication skills, with the ability to effectively communicate information to people from different backgrounds and levels of seniority.
- Experience in preparing complex and/or sensitive correspondence, briefings, talking points, business plans, papers and other written artefacts.
- Excellent stakeholder management skills, with the ability to build productive relationships and communicate decisions using professional judgement.
- Strong attention to detail and experience in managing quality assurance (writing, editing, proof reading) of high volumes of correspondence, briefs and reports.
- Experience in effectively managing competing priorities with the ability to manage upwards and provide strategic advice and support to Senior Executives.
- A high degree of initiative, integrity and discretion when dealing with confidential and sensitive matters.

**Desirable Skill**
- Prior experience as an Executive Officer in the Australian Public Service