Executive Assistant

1 week ago

Melbourne, Australia Slater and Gordon Full time

Executive Assistant

What are we looking for?

An exciting opportunity is now available for an Executive Assistant to join our Melbourne office. This role will provide professional and efficient support to our Executive Leaders, Director of Legal and Governance and our Chief People and Communications Officer This role is ideally a permanent full-time position, however, we are open to discussions around flexibility with days and remote working.

During a typical day, you will be responsible for coordinating and managing executive scheduling, prepare and organise important legal and strategic materials and plans, take the lead on innovative projects and support the Executive Director of Legal and Governance with board meetings. You will also provide back-up support to our other Executive Leaders from time to time.

Other responsibilities and duties will include:

- Attending Executive Leadership Meetings when required
- Liaising with the Board of Directors
- Collating and distribution of board/committee papers
- Arranging ad hoc board and committee meetings
- Preparing PowerPoint presentations
- Managing expenses and processing invoices
- Coordinating Monthly team meetings, preparing agendas and taking minutes
- Making travel arrangements and detailed travel itineraries
- Ad hoc support to the Leadership teams
- Producing reports and presentations
- Maintaining the current filing, and looking for ways to improve current systems
- Take the lead on process improvement
- Organising events
- General administrative duties

What will you bring?

Ideally, you will have the following:

- 5+ years’ experience at PA/EA level in a professional services environment
- Previous experience dealing with Board members and associated tasks
- Excellent communication skills
- Strong attention to detail
- An ability to deal with highly sensitive and confidential issues
- Strong technical skills with the MS Office Suite
- A good sense of humour
- A team player

Why work for us?

Slater and Gordon is a leading Australian Personal Injury law firm. Our people are passionate advocates for clients, providing a personal and caring service. For their part, our clients value an expert, tailored service from people they can depend on.

We pride ourselves on offering accessible, world class legal services to people from all backgrounds and socio-economic circumstances. We work hard to simplify the legal process for them and provide support and guidance along the way.

At Slater and Gordon you’re exposed to varied and interesting work and the constant opportunity to make a real difference to the lives of everyday people.

Slater and Gordon employees enjoy a genuine opportunity for professional development in an environment that values and recognises high performance.

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