Executive Assistant
3 days ago
Full time permanent EA role
**Your new company**
A multinational construction and property consultancy firm is seeking a full-time Executive Assistant to join their team in the Melbourne CBD.
**Your new role**
As the Executive Assistant, you will be supporting up to 3 Directors of the company. You will be across all levels of the organisation, interfacing regularly with management, stakeholders, staff, and clients on a broad variety of projects.
Your main duties and responsibilities will include but are not limited to:
- Provide sophisticated management for Directors. Prioritise enquiries and requests while troubleshooting conflicts and make judgements and recommendations to ensure smooth day-to-day engagements.
- Collate any working reports of different teams/ projects and present the analysis.
- Complete a broad variety of administration and project tasks that facilitate the director’s ability to effectively lead the organisation; including designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and external parties; travel arrangements; and completing expense reports
- Coordinate and running submission processes, meeting all deadlines and compliance, preparing and creating all relevant information and documents
- Prioritise and manage multiple projects simultaneously and follow through on issues in a timely manner.
- Communicate directly, and on behalf of the Directors as requested.
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes
- Maintain an in-depth understanding of local, national and global company value, operations and policies.
- Help achieve strategic objectives by assigning work to appropriate staff on behalf of the Directors.
- Provide support to the Director’s regional and/or global responsibilities.
**What you'll need to succeed**
This is a fantastic opportunity for an Executive Assistant to take on a new challenge. In order to succeed, you will need multiple years’ experience working with an Executive or Board Partner. The role requires managing complex stakeholder relationships, expert level diplomacy, and a calm but tenacious attitude. Highly skilled in Microsoft 365, InDesign (basic-intermediate level is preferred)
**What you'll get in return**
You will be joining a friendly, down-to-earth, inclusive, and supportive team. These professionals collaborate and support one another in achieving quality outcomes for the practise.
This organisation has a strong focus on maintaining their positive workplace culture and ensuring their people are happy You will be provided ongoing training and development and have the opportunity to get involved in charity initiatives and long-term career progression are just some of the benefits to working with this fantastic organisation
**What you need to do now**
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