Administration Officer

Administration Officer

**The company**

Our company specialises in providing recycling and waste management services to the building and construction sector. We are looking for an open and like-minded person to join our team.

A dog allergy is going to be a problem, occasionally staff are encouraged to bring their puppy to the office.

**Location**

**Working Hours**

We are able to offer some flexibility in start and finish times. We are seeking a full time commitment.

**What we offer**
- Flexible & supportive working environment
- Personal and Professional development
- Free parking on site
- Free coffee and free lunch on the last Friday of every month and a sausage sizzle every Friday.
- Employee assistance program
- Great team culture - family and pet friendly

Is an all-rounder, with a good attention to detail and willing to step in and assist across the Accounts, contract administration and Customer Service teams to provide support. We want an eager learner who wants exposure to various tasks and not be pigeon-holed in one department.

**Role Responsibilities**

Your role will include providing a range of office duties, including:
Administration:

- Provide support to the accounts and finance department.
- Assist with HR administrative tasks, such as scheduling interviews and maintaining employee records, onboarding new team members, collecting employee and contractor information, issuing contracts and management of Leave requests and approvals.
- Facilitating the signing of various documents
- Maintaining files and information including but not limited to scanning and filing documents, archiving and maintaining registers.
- Being a point of contact for a range of staff and external stakeholders
- Respond to general inquiries from clients and vendors and escalate issues as necessary.
- Assisting the customer service and sales team with some sales. administrative tasks
- Organize and schedule meetings, appointments, and travel arrangements for team members.
- Assist with the coordination of company meetings (inc. Christmas parties, Birthdays and adhoc events)
- Perform ad-hoc administrative duties as required.
- Ensuring compliance with company policies and procedures.

Day-to-day running of the office:

- Manage office maintenance, repairs, supplies and equipment inventory.
- Ensuring the office is in a (better than) fit for work state at all times.
- Overseeing workplace health and safety standards
- Answering and directing phone calls to relevant staff
- Restocking of office and kitchen supplies
- Management of maintenance (if relevant) on equipment, furniture and office fit outs.
- Liaising with the office cleaner and other service technicians and suppliers where necessary.
- Other ad hoc duties as requested.

**Key Requirements**
- 1-2 years of experience in a similar role is preferred.
- Strong organizational and time management skills
- Excellent attention to detail and ability to maintain accurate records.
- Proficient in Microsoft Office, particularly Excel and Word
- Ability to multitask and prioritize competing demands.
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team.
- Proactive and adaptable mindset
- Capable of being assertive and committed to seeing tasks through to completion.

To be considered for this position, please send through your resume and a brief cover letter and we will get in contact with you if you are suitable for the position.

We look forward to meeting you.

**Salary**: $49,115.58 - $55,000.00 per year

**Benefits**:

- Employee discount
- Free food

Schedule:

- 8 hour shift
- Fixed shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Pinkenba, QLD 4008: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administration: 1 year (preferred)

Work Location: One location