Executive Assistant

**About us**:
Baptist Care SA provides out of home care, disability care, youth education and employment, homelessness, and therapeutic support services. Established in 1913 we have a dedicated staff and volunteers who work tirelessly to help South Australians achieve their full potential. Baptist Care SA is committed to working with the State’s most disadvantaged, championing local issues and connecting with people to provide transition pathways from adversity to opportunity.

**About the role**:
The dynamic nature of this role requires that the Executive Assistant have exemplary time management skills and the ability to identify and anticipate the General Manager’s needs. The role will interact seamlessly and with a professional demeanour across a broad range of individual including the Executive Group, Senior Managers and other Community Service organisations. You will be expected to handle highly sensitive and confidential information whilst exercising professionalism and discretion. The role will support the efficiency and effectiveness of members of the Executive Group by using initiative and resourcefulness to undertake a wide variety of high-level functions and tasks associated with strategic leadership of the organisation. The role from time to time may also provide support to other members of the Executive Group.
- Key responsibilities _will include, but will not be limited to:_
- Receive and respond to general enquiries on behalf of the General Manager, both internally and externally, and assist where appropriate; ensuring a high level of confidentiality and customer service is provided to both internal and external parties
- Assist with coordination of stakeholder consultations in order to gather, collate and report relevant data
- Maintain clear, effective and timely communications with all stakeholders relevant to the role
- Meet time and quality expectations in record keeping and/or reporting requirements of the position
- Anticipate requirements in order to deliver requirements in a proactive manner
- Support General Managers to prioritise effectively and engage other relevant leaders and managers in matters where necessary and appropriate
- Arrange and coordinate the General Managers’ travel arrangements including booking of flights and accommodation

**About you**:
As an Executive Assistant that possesses extensive experience you will be able to demonstrate:

- Superior organisational and time management skills and ability to prioritise competing priorities effectively
- Excellent verbal and written communication skills, including ability to communicate on behalf of General Manager/ Executive Group
- Ability to work in a self-managed and independent manner, as well as take direction to align with a leader’s preferred style
- High attention to detail
- High level of computer literacy to assist with efficient production of materials as required
- Resourceful, can-do attitude
- Thrive in a fast-paced environment
- Specific Requirements:_
- 5+ year experience supporting General Managers or Executive Groups as an Executive Assistant
- Relevant Business or Administration qualifications
- A valid full South Australia driver’s license (C Class)
- National Police Clearance
- Evidence of current COVID 19 vaccinations including any booster requirements
- A valid Child-Related Employment Screening via Department of Human Services (WWCC)
- Child Safe Environments Certificate - SEYCP (or willingness to obtain
- training may be provided by Baptist Care SA)
- Ability to work outside of normal office hours
- Travel within South Australia may be required

**Why work with us?**

Baptist Care SA offers a flexible and supportive environment where you are encouraged to be the best version of yourself.
- You’ll_also receive:_
- A competitive salary
- Salary Packaging to increase your take home pay
- A corporate health plan with BUPA offering discounted health insurance
- Employee Assistance Program
- Support for Aboriginal & Torres Strait Islander employees cultural and community obligations, including NAIDOC Leave and up to five days Paid Cultural Leave Position description