Associate Bid and Proposal Manager

**We help the world run better**

**Summary Job Description**

The Associate Bid and Proposal Manager is responsible for the overall management of bids and sales processes. The Associate Bid and Proposal Manager works directly with sales teams, solution advisors, and executive management to lead the SAP sales pursuit. The Associate Bid and Proposal Manager can support License or Services bids or work on combined pursuits.

The Associate Bid and Proposal Manager adheres to bid and proposal management methodology practices and provides clear feedback to management.

The position requires acute attention to detail, the ability to manage multiple work streams within compressed timeframes, mature project management disciplines and strong oral and written business communication skills.

The Associate bid and Proposal manager should prioritize continuous personal learning to stay updated and adept in an ever-evolving landscape.

**Responsibility: Trusted Advisor**

The Associate Bid and Proposal Manager works as a trusted advisor in the sales process by developing an understanding of sales strategy and by actively participating in conversations and meetings regarding pursuits. The Associate Bid and Proposal Manager cultivates enthusiasm for upcoming tasks, upholds commitments, and actively contributes to strategically position SAP, fostering an environment of idea generation and creativity to enhance each pursuit, Key activities include:

- The delivery of Premium Services; Engagement sites, win theming / design thinking and Executive writing.
- Facilitation and contribution to Win Theme workshops to develop clear customer messaging and win themes.
- Performing initial research including identifying potential differentiators and win themes, and past / present relationship with prospect / customer including relevant background information.
- Conceptualize, design and program manage the development of customer specific engagement sites.
- Crafting an effective executive summary involves showcasing the customer's pain points addressed by Hot Buttons while highlighting its distinct competitive advantage that sets it apart in the market.
- Builds relationships with teams and individuals to facilitate aligned support and serve as a representative of the Bid and Proposal Management Team.
- Participates in appropriate sales team meetings, to support the overall opportunity.
- Participates in regional meetings regarding issues, objectives and steps to address.
- Quickly develops their internal networks, effectively leveraging and managing the many available sales support resources.
- Demonstrate innovation and best practices that are translatable for other Bid and Proposal Managers and VAT Team members.
- Prepare and delivers internal presentations on a variety of topics to the Bid Team and others.
- Create forward-looking sales materials and streamlined processes tailored to facilitate customer adoption, smooth design integration, and effortless extension, driving a holistic and progressive journey.

**Detailed activities**:

- Initial meeting or call with opportunity owner to fully understand the requirements.
- Establish a Bid team to support the response across the different lines of Business.
- Receive and distribute customer documents / requirements to the Bid team.
- Establish a Bid schedule that is aligned with all Stakeholders in the Bid team.
- Setup and facilitation of a kick of call and subsequent cadence calls to ensure adherence to the agreed Bid Schedule.
- Ensure that the Bid team has a common understanding of objectives.
- Distribution of the appropriate response template for the Bid.
- Setting up of the collaboration platform for the Bid and ensuring that all Bid team members have access.
- Set up and run Win theme sessions and story Boarding. At minimum, ensure a well-executed Executive Summary and a compelling value proposition.
- Continuous tracking and update of information / feedback received from the Bid team members and the reviews throughout the Bid Cycle.
- Ensure all relevant stakeholder/ approvers are covered.

**Key Activity: Project Management**

The position requires efficient execution of sales strategy, including planning and execution of sales collateral creation and delivery. The Associate Bid and Proposal Manager manages and prioritizes tasks and timelines for projects to meet and manage deadlines, ensuring timely delivery.

The Associate Bid and Proposal Manager serves as an effective liaison with the cross-functional team (sales, virtual, Solutioning, Risk, Delivery, Finance, Legal, Architect, value advisory, or otherwise) to best meet the needs of the project. The ability to multi-task is critical.

**Key activities include**:

- Leading project planning activities and managing the execution of projects according to plan.
- Managing relationships with project stakeholders, including internal and external clients, keeping stakeholders informed of progress and issues to manage expectat