Office Administration Assistant

3 days ago

Abbotsford, Australia C2O Group Full time

Are you an organised and detail-oriented professional with a passion for workplace health, safety, and administrative support? We have an exciting opportunity for you to join our team as a HSE/General Office Administrator

In this dual-role position, you will play a vital role in supporting both our Health, Safety, and Environmental (HSE) initiatives and general office operations. If you thrive in a fast-paced environment and enjoy contributing to a positive workplace culture, then we want to hear from you.

**Key Responsibilities**:
**Health, Safety, and Environmental (HSE) Support**:

- Tracking employee training completion dates and maintaining records.
- Update of external client compliance portals
- Maintain accurate records of training completion and other HSE-related documentation.
- Provide clerical support for WHS matters, such as tickets and licencing, injury reporting and claims management.
- Employee communication: Assisting with responding to employee inquiries about WHS procedures and policies; tickets and licencing.
- Assist in the development and distribution of safety communications and materials.
- Participate in the preparation of HSE reports and presentations.

**General Office Administration**:

- Create a welcoming atmosphere, receive and greet visitors as required
- Reception duties
- Provide PA and administrative support to the Head of Operations (VIC)
- Provide administrative support to various departments
- Assist with data entry and document management
- Help maintain cleanliness and organisation in the office environment.
- Other general administrative tasks as assigned.

**We are looking for a proactive and resourceful, self-motivated team player who will bring**:

- Previous experience in an administrative or office support role.
- Knowledge of workplace health, safety, and environmental practices is preferred but not essential.
- Strong organisational skills and attention to detail with the ability to multitask and prioritise tasks effectively.
- Excellent communication and interpersonal skills.
- Ability to work autonomously and problem solve
- Strong computer literacy, Intermediate or above proficiency in MS Office Suite (Word, Excel, Outlook).
- Previous experience with HSE-related tasks or certifications is a plus.

**Why Join Us**:

- Opportunity to work in a collaborative and supportive team environment.
- Competitive salary and benefits package.
- Make a difference by contributing to a culture of safety and excellence.

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