Executive & Office Assistant

3 days ago

Abbotsford, Australia McCormack Studio 103 Full time

**_“We help you realise your vision, creating amazing spaces to be proud of”_**

**McCormack**, a leading Australian family-owned building services provider, is renowned for excellence in fit-out and refurbishment, asset repositioning, design and construct, and heritage restoration. Committed to nurturing our team members, McCormack is enthusiastic about welcoming a new **Executive & Office Assistant** to join our visionary team in **Melbourne**.

**Key Responsibilities**:
The Executive & Office Assistant will serve as the first point of contact for visitors and clients, providing exceptional customer service and administrative support.

This role is crucial in creating a positive and professional impression of the company, requiring a creative, detail-oriented, and adaptable professional who thrives in a fast-paced environment. This position is office-based due to the nature of the role requiring a physical presence for meeting and greeting visitors.

The Executive & Office Assistant provides vital support to the Executive Assistant & Events Manager in delivering seamless administrative services and maintaining a positive, professional presence for the company.

Acting as the first point of contact for visitors and clients, this role ensures exceptional customer service and efficient office operations, contributing to a welcoming and organised environment that reflects the company’s values.

This role encompasses a broad range of responsibilities, including reception management, administrative support, event coordination, travel arrangements, and stakeholder engagement. It is a dynamic position that requires creativity, adaptability, and meticulous attention to detail to excel in a fast-paced environment.

The position is office-based to facilitate direct engagement with visitors and internal teams, making it an essential link in the company’s operations.

**Skills & Experience**:

- 1-2 years’ experience as a Receptionist, Office Administrator, Executive Assistant or similar, preferably in the construction industry
- Bachelor of Business Administration, Management, or equivalent related field (preferred)
- Ability to work independently, take initiative, and make informed decisions.
- Adaptability to changing priorities and a fast-paced work environment.
- Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, and Outlook).
- Advanced proficiency in Adobe InDesign.
- Creativity and attention to detail, with a passion for delivering exceptional event experiences.
- Discretion and professionalism when handling sensitive information.
- Exceptional organisational and time management skills, with the ability to prioritise tasks effectively.
- Proficiency in event management software and tools.
- Strong communication skills, both written and verbal, with a keen attention to detail.
- Strong negotiation and interpersonal skills.
- Willingness to work irregular hours, including evenings and weekends, as events require.

**Why Join Us?**:

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