Aps6 Divisional Coordinator

5 days ago

Canberra, Australia Hudson Australia Full time

**The Role**

Do you experience in administration and/or governance, a background or experience providing parliamentary or departmental coordination and looking for a new APS 6 role?

If so, this just might be the role for you

**Duties**
- managing the CED Coordination mailbox and the Coordination Tracking Register, from receipt of request to closure of activity
- managing coordination activities, including assessing priorities, developing (where applicable), analysing, reviewing and quality assuring responses received, prior to submission via the Coordination Manager for final approval
- providing high-level advice on coordination requests that is well researched and supported by policies, procedures and legislation to assist the Coordination Manager to deliver divisional outcomes
- administering approved returns of coordination requests, ensuring accuracy and completeness of responses, prior to final submission
- assisting the Coordination Manager to perform CED Parliamentary Document Management System (PDMS) Unit Coordination duties, including allocation of PDMS tasks, facilitating returns and closure of published and finalised PDRs
- assisting the Coordination Manager to perform CED Senate Estimates Coordination duties, including allocation, review and quality assuring briefs, questions on notice and Hansard transcripts; confirming hearing logistics and arrangements; and finalising packs for the CED Executive
- maintaining divisional coordination process guidelines to ensure they remain contemporary, consistent and fit for purpose
- identifying efficiencies and streamlining business management systems and processes, where possible
- assisting the Coordination Manager to embed processes and deliver best practice approaches within the Division
- managing relationships with stakeholders to achieve work area and divisional goals
- supporting ad-hoc projects, as required, by engaging with senior members within the division and utilising problem-solving skills to identify innovative solutions to meet internal and external stakeholders' requirements
- filing completed coordination activities in HPE Content Manger, ensuring compliance with the Department's approved record keeping policy.

**Skills and capabilities**
- Ability to communicate both verbally and in writing at a high-level and interpret and articulate information for a broad range of audiences.
- High-performing and motivated professional with sound decision making and judgement skills.
- Ability to analyse, plan and manage complex and/or sensitive activities in a dynamic work environment.
- Ability to identify opportunities to improve processes on a continuous basis to enhance the knowledge of the section, branch and/or division.
- Ability to develop and maintain productive working relationships with a variety of internal and external stakeholders to ensure positive outcomes.
- Work independently under broad direction and act collaboratively as part of a team when required.

**_Knowledge and experience_**
- Experience in administration and/or governance.
- Background or experience providing parliamentary or departmental coordination.
- Experience providing advice across all levels on issues and working with internal and external stakeholders to facilitate resolutions.

If you are interested in the role, please submit via the link. If you have any questions after you have submitted your resume, please call Irena Simunec on 0455 558 721 and quote job number 229636.

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