Event Operations Administrator

2 days ago

Leichhardt, Australia Simply Seated Full time

**Position DescriptionEvent Operations Administrator**

**Reports to**: Operations Manager
**Department**: Operations
**Employment Type**: Casual
**Location**: Leichhardt

**Position Summary**

The Event Operations Administrator plays a key role in supporting the successful planning and delivery of events by coordinating operational logistics and managing finance-related tasks. This role bridges the gap between the operations, logistics, inventory, and finance teams, ensuring all event details are accurately captured, documented, and delivered to a high standard.

**Key ResponsibilitiesEvent Operations Support**
- Update and maintain event details in internal systems.
- Ensure all event documentation is complete, accurate, and up to date (e.g. floor plans, delivery notes, run sheets).
- Liaise with the logistics and operations teams to confirm delivery schedules and resource requirements.
- Conduct thorough checks of event documents to ensure smooth on-site execution.

**Inventory and Asset Management**
- Work closely with the Inventory Supervisor to manage item availability and returns.
- Track missing or damaged items post-event and liaise with clients regarding costs or replacements.
- Maintain accurate inventory records, ensuring systems reflect real-time item movement.

**Finance & Accounts Receivable**
- Process and manage event security bonds, including issuing, tracking, and returns.
- Liaise with clients regarding any charges for damages, missing items, or additional costs.
- Monitor accounts receivable, ensuring invoices are paid in a timely manner.
- Follow up on outstanding payments and assist in processing client payments as required.

**General Administration**
- Provide day-to-day administrative support to the operations team.
- Support ad hoc projects and administrative tasks as required by the team.

**Key Skills & Attributes**
- Strong organisational and time management skills
- High attention to detail and accuracy
- Excellent written and verbal communication
- Strong interpersonal skills and ability to collaborate across teams
- Ability to manage multiple priorities under pressure
- Proficient in Microsoft Office
- Experience with Xero is desirable

**Experience & Qualifications**
- 2+ years in an administrative, operations or event coordination role
- Experience in events, logistics, or related industries preferred
- Knowledge of inventory or CRM systems is advantageous
- Basic finance or accounts receivable experience is essential

**Job Type**: Casual

Pay: $49,900.00 - $70,000.00 per year

Work Location: In person

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