Scheduling / Operations Coordinator

6 days ago


Leichhardt NSW, Australia Simply Seated Full time $60,000 - $65,000 per year

About Simply Seated

Simply Seated is a premier event hire company based in Erskine Park, providing high-quality furniture, décor, and event equipment for weddings, corporate functions, private parties, and major events across Sydney and beyond. We pride ourselves on reliability, attention to detail, and helping our clients create unforgettable experiences.

Position Summary

We're looking for a proactive and highly organised Scheduling / Operations Coordinator to join our operations team. This role is key in ensuring our deliveries, pickups, and installations run smoothly and efficiently. You will be responsible for crew scheduling, job planning, and real-time coordination of logistics across multiple event sites.

This is a fast-paced, hands-on role that requires excellent communication and problem-solving skills — perfect for someone with experience in events, logistics, or operations.

Key Responsibilities

Scheduling & Crew Coordination

  • Prepare and manage weekly staff rosters based on event bookings and delivery timelines
  • Allocate crew members and drivers to jobs based on skills and availability
  • Adjust rosters dynamically in response to last-minute changes or urgent bookings

Job Planning & Logistics

  • Plan delivery and pickup schedules for maximum route efficiency
  • Prepare and distribute daily run sheets and job details to crew
  • Coordinate equipment readiness with the warehouse team
  • Track vehicle movements and assist with dispatch and returns

Operational Support

  • Maintain up-to-date job details in our scheduling or booking system
  • Communicate clearly with crew, clients, and internal departments to ensure expectations are aligned
  • Support the Operations Manager with planning for high-volume event periods

Administration & Communication

  • Maintain detailed records of completed jobs, issues, and crew feedback
  • Monitor and report on daily operational progress
  • Respond promptly to calls or texts from drivers or installers during job execution
  • Assist with onboarding and coordination of casual staff during peak periods

Key Skills & Experience

  • Minimum 2 years experience in a logistics, operations, or event coordination role (event hire industry preferred)
  • Exceptional time management and organisation skills
  • Strong interpersonal and communication skills (both verbal and written)
  • Ability to multitask and remain calm under pressure
  • Comfortable working in a fast-paced, reactive environment
  • Familiarity with basic transport scheduling tools or event booking systems
  • Proficiency in Microsoft Excel, Word, and cloud-based apps (Google Workspace, Dropbox, etc.)
  • Availability to work flexible hours, including some weekends during peak season

Desirable

  • Experience in the event hire industry or understanding of event workflows
  • Knowledge of Sydney metro and regional delivery routes
  • Forklift license or experience in warehouse environments

What We Offer

  • A supportive, down-to-earth team environment
  • Opportunities for growth within a leading Sydney event hire company
  • Exposure to a variety of exciting events and venues
  • Competitive salary based on experience
  • Convenient location in Erskine Park with on-site parking

Job Type: Full-time

Pay: $60,000.00 – $65,000.00 per year

Work Location: In person



  • North Strathfield NSW, Australia Focus Care Full time $60,000 - $80,000 per year

    ABOUT FOCUS CAREWe provide a range of services to assist people to live independently at home. Our comprehensive range of services include domestic assistance, personal care, home nursing, allied health, art therapy and transport. We are an approved provider of Home Care Packages and a registered NDIS provider.Our vision is simple, yet powerful – to help...


  • Leichhardt NSW, Australia Simply Seated Full time $49,900 - $70,000 per year

    Position DescriptionEvent Operations AdministratorReports to: Operations ManagerDepartment: OperationsEmployment Type: CasualLocation: LeichhardtPosition SummaryThe Event Operations Administrator plays a key role in supporting the successful planning and delivery of events by coordinating operational logistics and managing finance-related tasks. This role...


  • Leichhardt, Australia Uniting Full time $69,120 - $86,920 per year

    Role PurposeThis role is responsible for the provision of professional administrative, project and logistical support as well as for rostering staff members.The role is a Full Time position and will be paying an hourly rate of $33.05. The shifts will start at 7.30am.About UnitingUniting NSW.ACT contributes to the work and mission of the Uniting Church in NSW...


  • Leichhardt, Australia Uniting NSW & ACT Full time $69,120 - $172,800 per year

    Role PurposeThis role is responsible for the provision of professional administrative, project and logistical support as well as for rostering staff members.The role is a Full Time position and will be paying an hourly rate of $33.05. The shifts will start t 8am.About UnitingUniting NSW.ACT contributes to the work and mission of the Uniting Church in NSW and...


  • Leichhardt, Australia John Holland Full time

    Sydney, NSW, AU, 2040**Sustainability Coordinator - Southern Tunnel Works**: John Holland & CPB Contractors (JHCPB) has been selected to deliver Stage One of the Western Harbour Tunnel (WHT) project, worth $750 million. Western Harbour Tunnel (WHT) - Stage One includes: construction of approximately 1.7 kilometres of twin three-lane tunnels between Rozelle...


  • Leichhardt, Australia Simply Seated Full time $49,900 - $83,846 per year

    Operations/Logistics AssistantLocation: Leichhardt, NSWEmployment Type: Full-TimeStart Date: ASAPSimply Seated is a premium furniture hire and styling company providing elegant, high-quality pieces for weddings, corporate functions, private events, and everything in between. We pride ourselves on exceptional service, a keen eye for detail, and seamless...


  • Leichhardt NSW, Australia Transport for NSW Full time $90,000 - $120,000 per year

    Fleet Operations Leading HandOrganisation/Entity: Transport For NSWJob category: Trades & ServicesJob location:Leichhardt, NSW, AU, 2040Job reference number: 102266Employment type: Permanent Full-TimeSalary range: $ $97481.0You crave a career that pushes you, where you'll meet challenges head on and you're guaranteed to grow.You'll have the opportunity to...


  • Turrella NSW, Australia Brighton Coach Pty Ltd Full time $65,000 - $80,000 per year

    Job Title: Operations Coordinator – Inbound Day Tours (English & Japanese Speaking)Company: Brighton Coach Pty LtdLocation: Sydney, AustraliaEmployment Type: Full-timeAbout UsBrighton Coach Pty Ltd is a leading charter & tour service provider in Sydney, delivering high-quality transport solutions for inbound and domestic tours. We pride ourselves on...


  • Woolloomooloo NSW, Australia Rowan Williams Davies & Irwin Full time $90,000 - $120,000 per year

    DescriptionRWDI is a global leader in engineering consulting with a focus on environmental performance, including specialist services in acoustics, noise, vibration, air quality, and microclimate. Our Australian operations continue to grow across multiple service lines and cities, and we are looking to strengthen our local operations support team. About You...


  • Leichhardt, Australia Co.As.It Full time

    **Full-time Rostering Coordinator**: Co.As.It. is seeking a full-time Rostering Coordinator for immediate start. The role of the Rostering Coordinator is to manage the scheduling of services to ensure the continued success of the community care programs at Co.As.It. Key responsibilities Administrative tasks as well as supervision, education and training...