Event Operations Administrator

4 days ago

Leichhardt NSW, Australia Simply Seated Full time $49,900 - $70,000 per year

Position DescriptionEvent Operations Administrator

Reports to: Operations Manager

Department: Operations

Employment Type: Casual

Location: Leichhardt

Position Summary

The Event Operations Administrator plays a key role in supporting the successful planning and delivery of events by coordinating operational logistics and managing finance-related tasks. This role bridges the gap between the operations, logistics, inventory, and finance teams, ensuring all event details are accurately captured, documented, and delivered to a high standard.

The ideal candidate will be highly organised, detail-oriented, and comfortable working in a fast-paced, deadline-driven environment.

Key ResponsibilitiesEvent Operations Support

  • Update and maintain event details in internal systems.
  • Ensure all event documentation is complete, accurate, and up to date (e.g. floor plans, delivery notes, run sheets).
  • Liaise with the logistics and operations teams to confirm delivery schedules and resource requirements.
  • Conduct thorough checks of event documents to ensure smooth on-site execution.
  • Support event coordination through phone, email, and internal communication platforms.

Inventory and Asset Management

  • Work closely with the Inventory Supervisor to manage item availability and returns.
  • Track missing or damaged items post-event and liaise with clients regarding costs or replacements.
  • Maintain accurate inventory records, ensuring systems reflect real-time item movement.

Finance & Accounts Receivable

  • Process and manage event security bonds, including issuing, tracking, and returns.
  • Liaise with clients regarding any charges for damages, missing items, or additional costs.
  • Monitor accounts receivable, ensuring invoices are paid in a timely manner.
  • Follow up on outstanding payments and assist in processing client payments as required.

General Administration

  • Provide day-to-day administrative support to the operations team.
  • Manage incoming phone calls and client email enquiries professionally and efficiently.
  • Support ad hoc projects and administrative tasks as required by the team.

Key Skills & Attributes

  • Strong organisational and time management skills
  • High attention to detail and accuracy
  • Excellent written and verbal communication
  • Strong interpersonal skills and ability to collaborate across teams
  • Ability to manage multiple priorities under pressure
  • Proficient in Microsoft Office
  • Experience with Xero is desirable

Experience & Qualifications

  • 2+ years in an administrative, operations or event coordination role
  • Experience in events, logistics, or related industries preferred
  • Knowledge of inventory or CRM systems is advantageous
  • Basic finance or accounts receivable experience is essential

Job Type: Casual

Pay: $49,900.00 – $70,000.00 per year

Work Location: In person

  • Systems Administrator

    4 days ago

    Clyde NSW, Australia event lighting Full time

    ICT Systems Administrator – EVENTLIGHTINGLocation: Clyde, NSWJob Type: Full-time | PermanentSalary $80000-$90000About EVENTLIGHTINGEstablished in 2013, EVENTLIGHTING is a leading Australian wholesale distributor specialising in professional lighting, audio, and event technology solutions. We are the proud exclusive distributor of Event Lighting, Event...

  • Event Admin Assistant

    11 hours ago

    Leichhardt, Australia Simply Seated Full time

    **Job Advertisement: Event Administration Assistant - Simply Seated** **Location**: Leichhardt NSW **Position Type**: Full-Time **Simply Seated** is looking for an enthusiastic and organised **Event Administration Assistant** to join our team to support the operations and logistics of our events. Key Responsibilities: - Assist in managing day-to-day...

  • Event Production Crew

    4 days ago

    Brookvale NSW, Australia The Event Space Full time $56,400 - $70,200 per year

    Interested in getting into events? Love working in a creative and high energy team? This Event Production Crew position may be for you.The Event Space creates exciting events and activations across Australia. We're looking for a highly passionate individual to join our team and help us continue to create these awesome experiences.Generous hourly rates are on...

  • Contracts Administrator

    2 days ago

    Sydney NSW, Australia Unita Group Operations Full time $90,000 - $120,000 per year

    Unita is a national design & construct building company that prides itself on helping bring brands and spaces to life, by providing the best outcomes for our clients. Uniquely, Unita combines planning, design, manufacturing, project management & construction to deliver pragmatic end-to-end solutions.Unita's cross-industry experience means all our services...

  • Event Coordinator

    1 week ago

    Leichhardt, Australia Simply Seated Full time

    The Event Sales Consultant is responsible for the sales and management of wedding and events. The role involves liaising with external clients when they enquire hire items for their events, and offering expertise, style advice and suggestions based on product knowledge and event expertise. The Event Sales Consultant has a strong knowledge of the Simply...

  • Event Coordinator

    1 week ago

    Sydney NSW, Australia Public Sector Network Full time $65,000 - $85,000 per year

    PRIMARY PURPOSEReporting to the Head of Operations, the Event Coordinator will support Event Managers in the end-to-end delivery of a diverse portfolio of events — including large-scale conferences and exhibitions, hybrid and virtual events, roadshows, custom engagements, and webinars. This role requires a proactive, creative, and adaptable approach to...

  • Manager of Operations: Events

    4 days ago

    Lilyfield NSW, Australia NV Employment Pty Ltd Full time

    Manager of Operations: Events / Corporate / SocialIs hospitality and service excellence part of your DNA?Do you thrive on multitasking whilst strategically managing the complexities of running multiple events, and iconic venues?Welcome to Navarra who are committed to unforgettable guest experiences and unparalleled service, owners and operators of five...

  • Assistant Manager/Supervisor

    2 weeks ago

    Sydney NSW, Australia operations Full time $80,000 - $120,000 per year

    About Capella Hotels and ResortsCapella Hotels and Resorts embody excellence in the craft of hospitality. Our vision is to combine tradition, discovery, individuality, and a twist of the unexpected to create the perfect stay for each guest. Our destinations are designed by renowned architects from around the world. Our restaurants offer authentic flavours...

  • Operations and Event Assistant Manager

    4 days ago

    Lane Cove West NSW, Australia BBQ School Full time

    Position DetailsJob Types: Casual, Part Time, and to progress to Full Time if suitablePay Range: $25.00 – $30.00 per hour (based on experience)Expected Hours: 15-24 hours per weekWork Location: Lane Cove & Centennial Park, NSW (In-person) + other venues as per event requirmentsSchedule: ideally Monday & Thursday (Can be flexible with weekdays); weekend...

  • Marketing Operations and Events Coordinator

    2 days ago

    Sydney NSW, Australia Cuscal Full time $60,000 - $90,000 per year

    Job DescriptionOur client's success is our success. And you make it happenEver tapped your phone to buy a morning coffee, or made a purchase from your favourite online store? Chances are, we've made it happen.At Cuscal, we've been at the forefront of payments innovation for almost 60 years, enabling seamless, secure solutions that millions of Australians...