Executive Assistant

**Role Title: Executive Assistant**

**Employment Type**: Temporary Full Time (up to 24 months)

**Position Classification**: Health Manager Level 1

**Remuneration**: $84,436- $112,331 plus Superannuation

**Location**: 1 Reserve Road, St Leonards NSW

**Hours Per Week**: 38 hours

**Requisition ID: REQ590074**

**Closing Date**: 31 Jul 2025 (11:59PM)
- Join the **Strategic Medical Operations Unit** at Ministry of Health for an exciting** 24-month temporary employment** opportunity and be part of the team enriching health in millions of ways every day.

**About us**
- Established within the Workforce Planning and Talent Development Branch, the new Strategic Medical Operations Unit will centrally manage the locum medical workforce strategy including developing the internal capability to source its locum medical workforce. The Unit will provide an innovative environment for NSW Health to attract and retain its medical workforce while providing new flexibility.
- Our core values of collaboration, openness, respect, and empowerment are more than just words - they're the guiding principles that shape every aspect of our work.
- While regular office presence is essential, we offer flexible work arrangements to support your needs.
- Committed to fostering diverse and inclusive workplace for all.
- To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

**About the role**:

- With your skills and experience, you can contribute to the millions of ways we’re enhancing health and wellness while developing your career as part of the largest health organisation in Australia.
- Are you a proactive, highly organised admin professional ready to support senior leaders and the project team? Join the Strategic Medical Operations Unit at NSW Health and play a key role in keeping the team running smoothly. You’ll coordinate meetings, prepare high-quality documents, manage correspondence and ensure critical timelines are met. If you thrive in a fast-paced environment and love making things happen, this role is for you.
- Health Manager level 1, starting salary from $84,436- $112,331 plus Super, with a 38-hour work week.

**What you’ll be doing**
- Coordination of unit administrative support to meet critical timelines
- Deliver a comprehensive range of administrative support functions, including diary and meeting management, routine databases, secretariat support to committees, photocopying, document production, compilation and distribution and maintenance of office equipment.
- Review and manage correspondence for signature by the Medical Director and Associate Director, correcting for quality, and/ or seeking additional information or clarification from the author if necessary.
- Draft and prepare general correspondence, presentations, reports and submissions.
- Produce business activity reports, such as staffing, sick leave, budget reconciliation.

**About you**:

- We are seeking motivated and committed individuals who can support the work of NSW Health with:

- Qualifications such as Certificate 4 level in Business Administration Support (or similar) and/or substantial experience in administrative support positions with a demonstrated capacity to work effectively at the executive level and evidence of continued development.
- Experience in large complex organisations, preferably in health or government agencies.

**How to apply**
- At The Ministry of Health, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, smart people and leaders.
- Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1-2 pages) AND demonstrate your ability by attaching a response to the target question below.

**Target Questions (1-2 pages)**
- What software programs have you used to enhance your productivity, precision, and organisation?

**Closing Date**: 31 Jul 2025 (11:59PM)

**Need more information?**

**Our commitment to Diversity and Inclusion**
- At the Ministry of Health, we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.
- To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold a valid visa with permission to work in Australia.

**Additional information**
- This is a temporary role and there may be opportunities for ongoing employment at grade.
- This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
- Please note the selection process will include a range of merit-based techniques to assist