Executive Assistant

Executive Assistant - Operations & People

We're looking for a highly organised and proactive person to provide Executive and Operational support across our Operations and People & Culture teams. This role is varied and fast-paced, perfect for someone who enjoys multitasking, problem-solving, and helping things run smoothly.

The position is a full-time permanent role. This position requires regular on-site work Monday to Thursday am start) with occasional Fridays on-site when key meetings / event require it.

Key Responsibilities include:

Executive Support

• Provide Executive Assistance to the Director of Campus Network, National Operations Leader, and Executive Director of People & Culture.
• Manage calendars, meetings, and travel bookings for team members.
• Monitor emails, respond or escalate as needed.
• Prepare and edit reports, presentations, and other documents.
• Handle confidential information with discretion.
• Maintain and update OAC Hub (intranet) content for Operations and P&C.

Operational Coordination

• Manage the Operations calendar and support key initiatives with stakeholders across the organisation.
• Track and follow up on priorities, projects, and deliverables.
• Support coordination of operational activities to align with business goals.
• Provide general support to the broader Operations team.

Meetings & Events

• Organise meetings, workshops, and events including logistics, agendas, minutes, and follow-up actions.
• Coordinate events such as the Leadership Conference, Excellence Awards, and Soundbite Series.

Induction & Onboarding

• Coordinate day-one induction sessions and ensure campuses are ready for new starters.
• Manage materials, facilitator schedules, and SME sessions for new leaders.

Communication & Stakeholder Engagement

• Act as the first point of contact for senior leaders.
• Build strong relationships across departments to support collaboration and information flow.

Process Improvement & Initiatives

• Identify ways to streamline administrative processes.
• Support rollout of new initiatives and change projects.

Office Support

• Help keep the office running smoothly (meeting room readiness, supplies, etc.).
• Support the EA to the CEO when required (e.g. managing guests, travel requests, or building issues).
• Contribute to a positive, team-focused culture aligned with OAC's HEART Principles.

Why Only About Children?

80+ campuses nationally and a huge network of support

Proudly owned by Bright Horizons, with career opportunities in NSW, VIC, QLD, and even internationally

HEART Principles at the core - Honesty, Excellence, Accountability, Respect, and Teamwork

Benefits, Wellbeing, Recognition & Career development:

• Make an impact in the Early Childhood sector
• Internal development opportunities available for OAC employees.
• Support from OAC network: Campus services, Operations and OSO functions eg marketing & payroll
• Above award salary and annual review
• Vouchers to recognise and celebrate your hard work
• 2 Wellbeing Day's a year
• Employee Assistance Program (EAP) for ongoing mental health and wellbeing support
• Retail Discount Program including discounted online and instore vouchers and over 500 online cashback offers

Are you ready for your next opportunity to thrive and develop your career?

If so apply here:

Click `apply now' to submit your application or email questions to to discuss your application.

Only About Children is committed to maintaining a child-safe environment where children's safety, wellbeing, and rights are respected. We have a zero-tolerance policy for child abuse and are dedicated to safeguarding children from harm. All employees are required to hold a current Employee Working with Children Check before beginning employment. Additionally, throughout the recruitment process, we conduct thorough assessments to ensure the suitability of all candidates for working with children

At Only About Children, we have a strong commitment to diversity and inclusion, and we want you to bring your whole self to work. We welcome and encourage applications from all members of the community, particularly those who identify as Australian Aboriginal and / or Torres Strait Islander.