Executive Assistant to CEO

**POSITION Executive Assistant to the CEO**

**Team** Operations Team

**Reports to** CEO and Operations Manager

**Status** Full Time Ongoing Contract

**Salary** $60,000 to $65,000 p.a plus SGC

**Location** Level 1 Victorian Pride Centre 79-81 Fitzroy Street, St Kilda, Vic, 3182

**JOY’s Purpose**

JOY is Australia’s LGBTIQA+ community media organisation, listed on the Australian Charities and

Not for Profit Commission Register, with the purpose of building a more inclusive society. We do this by providing the opportunity for freedom of expression, the breaking down of isolation and the celebration of the culture, achievements, and pride of the diverse rainbow community.

You can hear and see stories from the LGBTIQA+ community and our allies on JOY 94.9 Radio (FM and DAB+), online via livestream, in JOY Podcasts and on JOY TV 24 hours a day, 7 days per week at joy.org.au

JOY sustains our work through donations, memberships, philanthropic funding and by providing income generating services to the community including advertising, live broadcasting, podcasting, audio visual and talent provision.

Based in St Kilda, Melbourne, Australia, the JOY team consists of a small paid staff and a large volunteer cohort who together bring news, music, information, and entertainment to our rainbow community and allies.

From our on-air presenters to our support teams, producers, newsreaders, podcasters, and everyone in-between we aim to represent our listeners because we are them.

**The values you will bring to your work**

Joyous - a celebration of diversity, talent, music and entertainment

Inclusive - a safe and supportive environment for all members of the LGBTIQA+ communities

Courageous - a way to change lives by speaking out, sharing stories and challenging boundaries

**The role overview**

The Executive Assistant is responsible for ensuring our CEO’s office operates smoothly, consistently and effectively by performing delegated project tasks and administrative duties including communications, diary and meeting management.

The EA will collaborate with the Board and Management team as required, ensuring the CEO’s project and administrative tasks meet the strategic needs and reflect the values of JOY.

Recognising the role and activities of our CEO can occur outside regular business hours, a flexible approach to this position will be mutually agreed.
- All position holders at JOY are required to perform their duties in accordance with current organisational policy and procedures and relevant ACMA and CBAA requirements; to minimum performance standards and ensure adherence to the _
- JOY Melbourne Inc. rules of association; comply with health and safety guidelines and instructions to ensure a healthy, safe, and environmentally responsible workplace; and cooperate and comply with equal opportunity legislation._

**Your key responsibilities**
- Perform the CEO’s administration tasks including communications (inbox), diary, meeting preparation and follow up documentation and reporting creation and other tasks as required.
- Perform the CEO’s delegated project tasks on an as needed basis
- Ensure the CEO is provided with the logistics to perform their role including travel arrangements, equipment, research and information.
- Work collaboratively and liaise with external stakeholders, including clients, to perform administration tasks including meeting scheduling, preparation and follow up.
- Work collaboratively and liaise with the JOY Board and Management team to perform administration tasks including meeting scheduling, preparation, minute taking and follow up.
- Participate in Internal and external stakeholder relationships in a professional manner ensuring relationships are managed to the highest standard, reflecting JOY’s values.
- Document and share the processes you create and operate to help build the organisational foundation of JOY Media knowledge.

**Our key selection criteria**

**Required skills, knowledge, and experience**
- Significant (5 years +) experience in performing an Executive Assistant role
- Empathy, sensitivity and understanding of LGBTIQA+ communities with a passion for building a more inclusive Australia
- Excellent planning and time management skills
- Excellent communication skills, both written and verbal
- Please note successful applicants will need to undertake or hold current police and working with children’s check.

**Application process**
- Applications will be taken on a rolling basis._

**Job Types**: Full-time, Permanent

**Salary**: $60,000.00 - $65,000.00 per year

Schedule:

- 8 hour shift

**Experience**:

- Executive Assistant: 5 years (required)

Work Authorisation:

- Australia (required)