Correspondence Officer

2 weeks ago

Brisbane, Australia Environment and Science Full time

**As the Correspondence Officer, AO4 you will**:

- Create and manage ministerial and executive requests in Ministerial and Executive Correspondence System (MECS) for departmental officers to action.
- Support the DES executive and officers in relation to using MECS for ECU purposes, as requested.
- Provide advice and support to officers in the preparation of ministerial and executive replies and related documentation, particularly around processes, format, style, and other technical aspects of the documentation.
- Monitor the timeliness and quality of draft ministerial and executive correspondence and briefs.
- Establish and maintain a network of departmental contacts for ECU matters and establish and maintain effective working relationships with the Office of the Minister and DES Executive Leadership Team.
- Research and draft routine replies to correspondence on selected issues as required.
- Foster a workplace culture that supports and promotes the interests of First Nations people and actively engage through our work to contribute to better outcomes for First Nations people.

What we are looking for
We're looking for the best suited applicant for the role. We'll do this by assessing your eligibility and your ability to undertake the requirements of the role (including, where relevant, the way you carried out previous roles). We'll also consider your potential to make contributions to the department and how your engagement would support our commitment to equity, diversity, respect and inclusion.

**This position requires**:

- Knowledge of, or ability to rapidly acquire knowledge of, and ability to use the workflow system, MECS, to manage high level documents throughout DES.
- Proven ability to edit and monitor briefs and responses to correspondence to ensure compliance with DES guidelines and standards.
- Ability to build and sustain positive relationships with team members and customers. Responds under direction to changes in customer needs and expectations.
- Personal responsibility for accurate completion of work and a commitment to see that goals are achieved.
- Demonstration of sound level of consultative and interpersonal skills including the ability to consult and negotiate on confidential and sensitive matters.
- Contribution to workplace equity and diversity that enriches our culture of innovation, respect, and inclusion.

Every staff member is expected to role model leadership behaviours. This role requires the individual contributor leadership capabilities as outlined in the Leadership competencies for Queensland booklet.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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