Administrative Assistant/office Admin

5 days ago

Gymea Bay, Australia JJ Care Services Full time

JJ Care Services are a leading boutique provider of essential homecare and disability support services as well as supported living and short term accommodation and residential respite services within our large centre, based in Gymea Bay.

Due to rapid growth, we are urgently seeking a dynamic administrative assistant to join our team and hit the ground running,

Joining a small office team and working closely with the director and management staff, you will be responsible for a large part of our administrative workload, making sure the office runs smoothly, and an ever changing focus to suit the needs of our clients.

We receive up to 20 new requests for services per day as well as manage a busy residential care facility, which requires a constantly changing focus, and there is always something urgent to manage amongst our day-to-day - that's what keeps things fun Working closely with the Director, General Manager and senior coordinators, you will be joining a tight-knit, fun, and social - but serious, group of people who have high standards. Your main duties will include:

- Liaising wth staff and external stakeholders and consumeres
- Asisting with creating and distributing marketing materials, memos, forms, communications etc.
- Maintaining and updating staff and client records with accuracy and confidentiality
- Assisting with scheduling meetings, client visits, bookings and discharges, etc.
- Assisting with preparing and managing documentation including contracts, agreements, fee schedules, quotes etc.
- Data entry and filing
- Ensuring organisation and order both in the office and in our various cloud based systems
- Assisting with rostering our support workers to services, managing intakes, referrals and new clients and ensuring compliance with industrial awards and industry standards.
- Experience and confidence in an office, and fast paced environment
- Strong organisational and time management skills with a keen eye for detail
- Proficiency in Microsoft Office suites and ability to learn new systems quickly
- Excellent communication and interpersonal skills with a professional phone manner
- Ability to manage sensitive and confidential information with discretion
- Effective problem-solving skills
- Ability to follow directions

This role is full time, office based, Monday-Friday. Our business hours are 0830-1730, and we do not offer the ability to work from home, as we are a social office, and administrative support is often needed by our nurses on the floor.

To apply, please ensure you provide a copy of your resume detailing your recent experience, availability to start, and addressing the above criteria.

Pay: Up to $75,000.00 per year

Work Location: In person

  • Administrative Assistant

    2 weeks ago

    Botany Bay, Australia taxi1 Australia Full time $40,000 - $60,000 per year

    We are a taxi driver-focused platform provides drivers with a straight-forward taxi payment solution and more, that's designed to support and reward drivers.Mandarin and South Asian language speakers encouraged to applyResponsibilities:Responsible for processing all sales orders, enquires, reporting and communication to all customers including internal and...

  • Office Administrator

    2 weeks ago

    Redland Bay, Australia Fortress Hire Pty Ltd Full time

    Admin Require for Expanding Brisbane Business Fortress Hire Pty Ltd is a local & fast-growing business within the redlands (Servicing all outer areas including but not limited to: The Gold Coast, The Sunshine Coast, Western Suburbs etc.) who supply the Hire of site Equipment (Such as Portable Toilets, Skip Bins & Temporary Fencing etc.) We have grown...

  • Administration Assistant All Rounder

    1 week ago

    Byron Bay, Australia Torgerly PTY LTD Full time

    **Your Expertise in Admin + Our Vision = A Perfect Match!** - Monday to Friday 8am - 2.30pm, Certified Organic Farm in Myocum - Bring Your Experience with Admin and Organisation to a Purpose-Driven Team! - Detail-Oriented and Proactive? Make an Impact with Us! Conscious Ground Organics is seeking an Administrative Assistant to join our team. You’ll play a...

  • Administration Assistant

    11 hours ago

    Hervey Bay, Queensland, Australia Blades & Shades Full time $40,000 - $60,000 per year

    Blades & Shades currently has a position available for an Office Administration Assistant for our Hervey Bay Manufacturing Facility. This is a very Customer Serviced based role and requires a high attention to detail. This could lead to a Full Time Position. As Administration Assistant you will be responsible for providing exceptional customer service to...

  • Finance & Admin Officer

    2 weeks ago

    Redland Bay, Australia Aus-Rack Installations Pty Ltd Full time

    Aus-Rack is a well established pallet racking Company in the Redlands, currently seeking an experienced Finance & Admin Officer to join our team. This is a permanent full-time role working 7:30am to 4:00pm (Mon-Fri) based in the Business Park at Redland Bay. We would prefer someone to start immediately but understand that a notice period may be...

  • Administrative Assistant

    3 days ago

    Bateau Bay, Australia Central Coast Sparky Full time

    ADMINISTRATION OFFICE SUPPORT Part Time position, approx 15-20 hours per week. Salary, above award rate - dependent on experience. Work from home, hours to suit your lifestyle. Would suit someone with school children. We are a busy and growing family electrical company looking for a new admin whizz! This is a flexible role within a supportive and friendly...

  • Sales and Administration Officer

    2 weeks ago

    Botany Bay, Australia Yalla Foods Pty Ltd Full time $57,236 - $72,500 per year

    Job Summary:Sales & Admin Officer managing customer orders, coordinating with production, and maintaining accurate records in a fast-paced food business.Sales & Administration OfficerPermanent Part-Time | 30–38 hrs per week | $72,500 + super (pro rata; actual annual earnings depend on hours worked)Botany, NSW 2019Yalla Foods is a small, award-winning food...

  • Administration Assistant

    1 week ago

    Hervey Bay & Fraser Coast, Australia CPL - Choice, Passion, Life Full time $104,000 - $130,878 per year

    Mylestones has been part of CPL, Choice, Passion and Life for 25 years supporting thousands of people reach their potential and find a job they love. We know that with the right support there is no limit to what people with disability can achieve, especially when it comes to employment.As our new Administration Assistant, you will coordinate and perform the...

  • Administration Officer

    3 days ago

    Moreton Bay, Australia Blue Care Full time

    **Reference Number** - 45163 **Position Title** - Administration Officer (Neighbourhood) **Employment Type** - Permanent Full Time **Entity** - Community **Location** - Tea Tree - Moreton Bay Islands **Enterprise agreement** - Admin/Clerical - AO4 **Roles Available** - 1 **Hours per fortnight** - 76 **Position Summary** - BlueCare Community Care is...

  • Customer Administrative Officer

    3 days ago

    Moreton Bay, Australia Public Trust Office Full time

    About the role The Customer Experience and Delivery (CED) portfolio at Queensland Public Trustee (QPT) offers trusted financial decision-making advocacy, education, and financial services, empowering Queenslanders to plan and prepare for significant life events. As a Customer Administrative Officer, you will play an important role in delivering high-quality...