Administration Officer/Reception/Assistant Coordinator

18 hours ago

Gymea Bay New South Wales, Australia JJ Care Services Full time $60,000 - $80,000 per year

JJ Care Services is a boutique disability and aged care provider based in the Sutherland Shire, supporting hundreds of families and participants across Greater Sydney. Our team are looking for a highly organised administrative superstar to join our team based from our busy residential and respite care facility in Gymea Bay.

This is a full-time, office-based role. Flexibility with hours is possible for the right candidate; however, we do not offer working from home arrangements.

About the Role

We're seeking a reliable and organised Administration Assistant to support the smooth daily operations of our residential care facility. This role is ideal for someone who enjoys variety, loves being part of a team, and thrives in a fast-paced environment. You will be the face of Dianne House, stationed at the front desk of the facility and the first friendly face all of our staff, guests, contractors, residents and visitors see upon their visit to the facility.

  • General administrative duties including word processing and document preparation, mail management and distribution, filing, scanning and correspondence with internal and external stakeholders and customers
  • Manage reception including answering and directing all incoming calls and emails, and greeting and directing visitors
  • Maintain presentation, tidiness and stock of reception lounge, front desk, meeting rooms and nurses stations
  • Provide administrative support to the care coordination team and nursing team to ensure smooth daily operations
  • Manage staff incoming enquiries and be familiar with internal staff procedures to provide guidance
  • Assist with onboarding and recruitment activities
  • Maintain and improve administrative procedures and systems
  • Manage document control, filing, document storage and internal intranet
  • Organise meetings, events and functions as required
  • Follow up outstanding bookings, payments and invoices
  • Update and maintain resident files in accordance with internal policy

About You

We're looking for someone who brings positivity, initiative, and a can-do attitude to the team. You'll be someone who enjoys helping people, can juggle multiple tasks at once, has initiative and likes to be busy, and takes pride in your work. You will be providing support to a big team of people - so being organised is important

  • At least 12 months administrative experience, ideally in healthcare or community services
  • Strong communication and organisational skills
  • A friendly, professional and confident phone manner and the ability to handle a high call volume
  • High attention to detail and reliability
  • The ability to work autonomously and as part of a team
  • Strong computer skills and confidence with the Microsoft office suite, and ability to learn new programs quickly
  • Ability to maintain strong confidentiality when handling sensitive information
  • Be comfortable working in an active care environment and respectful of our clients home, and comfortable involved in a healthcare dynamic and around medical emergencies
  • Ability to manage in a fast-paced, high pressure environment
  • NDIS Workers Check

We are looking for someone for an immediate start. To apply, please include a resume and cover letter. For enquiries, please contact

  • Reception/Administration

    22 hours ago

    Wagga Wagga, New South Wales, Australia iSmile Dental Clinic Full time $60,000 - $80,000 per year

    Reception/Administration (Full or Part-time) - Experience Required.Are you looking for a new expandable leading role in front office coordination in an established dental practice? Do you have a passion for health and patients? iSmile Dental Clinic are looking for an enthusiastic experienced Front Office Coordinator to join our team. Good communication...

  • Administration Assistant

    5 days ago

    Narrabri, New South Wales, Australia HealthWISE Full time $45,000 - $60,000 per year

    Administration Assistant – NarrabriPart-time | Permanent | 3 days per week | Entry levelHealthWISE is seeking a bright and motivated Administration Assistant to join our friendly team in Narrabri. In this role, you'll provide essential front desk and administrative support, ensuring our clients, staff, and visitors receive excellent service.This is the...

  • Office Administration and Marketing Assistant

    2 weeks ago

    Gordon, New South Wales, Australia Southern Star Research Full time $60,000 - $180,000 per year

    Southern Star Research is a leading Australian, full service CRO headquartered in Sydney, Australia. We specialise in providing clinical research services to a range of clients across the pharmaceutical, medical device and biotechnology markets in Australia, New Zealand and the Asia Pacific Region.We recognise that attracting and retaining talent is the key...

  • Reception / Administration Assistant

    1 day ago

    Sandy Bay, Australia Cancer Council Tasmania Full time

    Cancer Council Tasmania (CCT) is currently seeking the services of a Reception/Administration Assistant to join its Corporate Services Team in a full time capacity. The incumbent will have the opportunity to work amongst a team of supportive colleagues whilst contributing to the success of this well known, not-for-profit organisation. This is a full-time, 12...

  • Administration Assistant

    1 week ago

    Byron Bay, New South Wales, Australia Megan Middleton Conveyancing Full time

    Administration Assistant – Conveyancing Firm - Immediate StartLocation: Byron Bay, NSWEmployment Type: Part-Time (minimum 21 hours/week)Are you a motivated and organised individual looking to join a friendly and professional team in the heart of Byron Bay? We are a well-established conveyancing firm seeking an Administration Assistant to support our...

  • Reception & Administration Officer

    1 week ago

    South Murchison, Western, Australia Ventia Full time $120,000 - $150,000 per year

    Job DescriptionReception & Administration OfficerAre you ready to take your admin skills off the beaten path? Join our dynamic team inSouth Murchisonand be the welcoming face of our village operationsWe're seeking aReception & Administration Officerto be the friendly face and organisational backbone of our village operations. If you're passionate about...

  • Office Coordinator

    2 weeks ago

    New Farm, Australia Staffing Options for Community Services Full time

    New Farm location - Disability / Aged Care sector - Be the go-to person for reception and administrative tasks - Coordinate office operations and organise company events - Make a real difference in the lives of individuals and their networks **Position Overview** As the Office Coordinator, you will wear many hats, where your attention to detail and...

  • Administration Assistant/Receptionist

    20 hours ago

    Brookvale, New South Wales, Australia Abate Fire Protection Services Full time $45,000 - $60,000 per year

    Who we areAbate is a family owned and operated business and has been helping protect commercial and residential properties for over 20 years. Abate's expertise services spans from, installation and service of fire safety products and equipment backed up with a comprehensive range of fire services from engineering advice to fire safety training.The RoleAbate...

  • Administrative Assistant: Wellbeing

    6 days ago

    Gordon, New South Wales, Australia Ravenswood School for Girls Full time $45,000 - $65,000 per year

    Ravenswood is a Uniting Church Prep to Year 12 day and boarding school for girls located on Sydney's North Shore. Ravenswood offers both the HSC and the IB Diploma Programme as well as the PYP in the Junior School. It is a school where staff enjoy a range of benefits that foster health and wellbeing, and students achieve outstanding academic success...

  • Payroll / Administration Officer

    19 hours ago

    Narromine, New South Wales, Australia Timbrebongie House Full time $60,000 - $80,000 per year

    Timbrebongie House is currently seeking an experienced Payroll / Administration Officer to provide timely and accurate pay processing for 65 staff, assist with interviews, new employee orientation and employment contracts, compliance with legislative requirements. It will also involve general administration duties such as assisting with reception, answering...