Executive Assistant

7 days ago

Canberra, Australia Department of Finance Full time

Commercial Group
- Finance & APS Mobility Opportunity | APS 6 ($94,434 - $115,254) | Full-time
- Canberra, ACT

**INTERNAL FINANCE & APS MOBILITY OPPORTUNITY DETAILS**

**Closing Date**: Sunday, 23 February 2025 at 11:30pm AEDT
**Security Clearance Requirement**: Baseline
**Eligibility & Duration**: Please refer to details at the bottom of the advert.

**ABOUT THE OPPORTUNITY**:

- (What you will do)_

The Executive Assistant (EA) plays a critical role in a highly dynamic environment supporting the Deputy Secretary, Commercial Group. The EA works closely with the Executive Officer and Office of the Secretary to ensure all office matters are managed effectively and in a coordinated and professional manner.

The EA acts as the first point of contact for the Deputy Secretary, and the duties include, but are not limited to:

- Building and maintaining strong working relationships and rapport with the senior leadership group and key stakeholders, including Ministers and their office.
- Ensuring an efficient, well-managed office positioned to drive, support and respond to the Group’s key objectives and priorities.
- Working alongside the Executive Officer to track incoming and outgoing tasks, coordinate input to whole of Department taskings and support meeting preparations.
- Exercise exceptional professional judgement and use a common-sense approach when dealing with issues, problems, confidential and sensitive matters, ensuring diplomacy and strong discretion.
- Mentor and support the Group’s EA cohort through their experience, providing guidance that builds capability.
- Contribute to the operation, culture and effectiveness of the EA Network.
- Screening telephone calls and referring matters to relevant officers/teams.
- Arranging international and domestic travel bookings and approvals.
- Financial management activities (e.g. credit card reconciliation and stationery orders).
- Ad-hoc administrative tasks and other duties as required.

**JOB CAPABILITIES**:

- (Skills & Capabilities we need)_

To be successful in the role of Executive Assistant, you will be able to demonstrate:

- strong organisational skills with the ability to plan and manage your workload, select methods that resolve issues as they arise, or seek guidance when required
- exceptional attention to detail, with the ability to take responsibility for accurate completion of work
- the ability to multitask, as well as adjust easily to changing work demands and circumstances
- excellent communication skills, both oral and written
- sound judgement, integrity and discretion, including the ability to maintain confidentiality and privacy
- the ability to work independently and as part of a fast-paced team
- ability to liaise confidently with internal and external stakeholders and maintain effective working relationships.
proficiency with Microsoft software packages.

In addition to the **Finance

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