Office Manager/administrator

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our client is seeking to engage an experienced Office Manager/Administrator to join the team.

**Position Overview**

The Office Manager (OM) is an integral team member of the one of the department responsible for the coordination, management and delivery of a range of transactional and overall support services to assist the business units and the Company to deliver on its overall strategic and business plans. CSD undertakes the following functions governance, legal, insurances, finances, budgeting, IT, company secretarial, subsidiaries, banking, management reporting, board and committee secretariat, taxation, cashflow management, accounts payable, accounts receivable, premises and equipment management.

The principal responsibilities and/or duties of this position are as follows:
**Executive Team Support**
- Assist in the coordination of diaries for the CEO and COO and booking of meetings
- Assist with the editing and formatting of documents including the creation of graphics.

**Accounts Receivable**
- Processing of all receivables for the Company.
- Process all Accounts Receivable functions including establishing new customer records, processing of invoice requests from Project Managers across the Company and preparation of job specific month end billing functions.
- End of Month close process and running of closing reports.
- Review and follow up of all aged receivables referring as necessary to Project Managers or Account Executives for follow up action.
- Processing of incoming payments to bank account.
- Customer account set up and management within Finance System.

**Accounts Payable**
- Responsible for the overall management of the Accounts Payable function for the Company ensuring accuracy of data input, set up and management of supplier data (include Vendor and sub-contractor set up and maintenance) in financial management system, management of supplier payments within terms and reconciliation of supplier statements.
- Management of all payment types including EFT, TT, International Payments, BPay, Cheques and cash advances for travel.
- Keying of data entry for accounts payable supported by appropriately authorised paperwork in accordance with company delegations of authority.
- Preparing, managing and processing weekly supplier payment runs including uploading of relevant internet banking files, payment files and cashflow analysis for independent authorisation.
- Managing and processing the Company Corporate Credit Card reconciliation and associated authorisations of all transactions.
- End of Month close process and running of closing reports.
- Reconciliation and processing of company Uber acount.
- Management of Corporate Traveller Account including bookings as required on behalf of Project Managers active Jobs and invoice processing in accordance with Travel Policy and procedure.
- Vendor/Supplier account set up and management within Finance System.

**Finance**
- Operating Bank account reconciliations completed on a monthly basis.
- Budget set up, input and verification on Job Setup including revised estimates for Project work won or being delivered.
- Process general ledger journals as required.
- Processing of relevant Corporate Services accounts payable transactions.

**Office Administration & Support**
- Issuing of corporate credit cards and transactional banking including term deposit renewals and lodgements.
- Assisting the Executive Team as required.
- Arrange travel and accommodation needs for Board and Committee Members
- Office supplies and stationary management

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