Administration Coordinator

2 days ago

Port Melbourne, Australia Assetlink Full time

About ASSETLINK
Established in 1993, Assetlink is an Australian owned facilities services provider with over 3,000 people serving over 1,200 customers in Australia and New Zealand. Specialising in the provision of standalone cleaning and security services or a tailored integrated solution, Assetlink support businesses to manage their assets and operations in the commercial, retail, aviation, health & aged care and mining sectors.

**Reporting to the State Manager** VIC TAS SA, we are seeking to employ a **Part Time** Office Administration Coordinator The role is key to the Assetlink business and provides support to the state manager and the leadership team. You will meet and greet all visitors with a warm welcome and ensure that the office is maintained in an organised manner.

Your regular hours will be from:
**10am to 2pm, Monday to Friday** in our State office, as well as occasional visits to some of our key client sites.

What you will be doing each day:

- Promptly answer telephone calls and manage our Victorian State office
- Assist with administrative duties, including organising Microsoft Teams meetings and ensuring all equipment is functional for meetings
- Arrange catering for client meetings, including organising morning teas, lunches and afternoon teas
- Maintain out-going and in-coming mail
- Provide support in daily administration: purchase orders, sale quotes, sales orders via Microsoft Navision (NAV)
- Raise, track and issue Purchase Orders to contractors and Suppliers
- Book travel, arrange taxis, liaise with Couriers
- Assist with collation and development of documents and reports to support daily business operations
- Collate and distribute Communication Books, Hazard Registers, Sign In/Out registers and other relevant documentation

To be successful in this role, you will have previously worked in a role providing administration support and you will have the following skills:

- High attention to detail and excellent organisation skills, with a flexible approach to work
- Ideally 3+ years’ experience in a similar role
- Previous experience in an administration or receptionist role - ideal
- Experience using Navision is preferred but not essential
- Professional telephone communication skills
- Excellent interpersonal and customer service skills
- High level of communication skills allowing you to interact with a range of executives and front-line team members internally and external to the business.
- Proficient in the use of Microsoft Excel and Word and the ability to learn industry specific systems and processes
- A self
- starter who has the capacity to maintain a busy workload and understands how to prioritise tasks
- Be a practical 'hands on' person with a collaborative approach
- Ability to build rapport with an open and helpful persona

If you are an experienced Office Administrator, looking for a new and exciting challenge and you are passionate about delivering superior customer service, driving outcomes and committed to making a difference - please let us have your CV and cover letter, ' - we would love to hear from you.

Assetlink’s Diversity Commitment:

- Currently, Assetlink is representative of around 80 nationalities, speaking 59 different languages. Assetlink recognises the benefits of diversity in creating amazing customer experiences, increasing productivity and encouraging business growth._

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