Executive Support Officer

**At the**NSW Department of Education**, we educate and inspire lifelong learners - from early childhood, through schooling to vocational education and training.**
- **Ongoing full-time role available**:

- **Located in Parramatta with flexible working arrangements available**:

- **Clerk Grade 5/6 - $97,027 to $107,059 p.a. plus superannuation and annual leave loading**

**About the role**

This role sits within the Early Childhood Education and Care Regulatory Authority in the Operations Group. We have regulatory responsibility, through the National Quality Framework and our state-based early childhood legislation, to raise quality and drive continuous improvement and consistency in education and care services.

The Executive Support Officer (ESO) provides a range of executive support and administrative services to facilitate the delivery of business operations and to support the achievement of organisational objectives within the Office of the Executive Director, Early Childhood Education and Care Regulatory Authority (ECEC RA).

For further information please click here to view the **role description**

**About you**

Are you passionate about contributing to a dynamic team, supporting the executive office functions?

Can you prioritise high volume workload and self-direct?

Are you quick thinking and like to solve problems?

Do you like to be challenged by a diverse workflow?

This role suits individuals with strong initiative and ability to manage competing demands in a dynamic environment. If you thrive in an environment where you will be delivering multiple activities in line with agreed standards and can meet tight deadlines this role is for you. Experience in an executive support officer role would be beneficial.

Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.

**Key accountabilities**:

- Provide administrative support in a high volume, fast paced environment, including monitoring and reporting on deliverables, to ensure timely and efficient operation of the Executive Office.
- Support the Executive Officer in streamlining and communicating processes, upholding strict confidentiality and professionalism across highly sensitive information.
- Assist in the coordination and quality assurance of written material.
- Communicate with relevant stakeholders to provide updates regarding task status and implementation issues.
- Maintain TRIM record management system and coordinate the creation, storage, retrieval and archiving of files to ensure the accurate and safe storage of information and its compliance with Departmental policy.
- Deliver a range of secretariat and administrative services, including monitoring the ECE inboxes, handling or redirecting enquiries and responding to correspondence to support project delivery.

**Essential requirements of the role**
- A valid Working with Children Check Clearance for paid employment
- Demonstrated understanding of and commitment to the value of public education

**Benefits**
- Flexible working arrangements
- 35 hour working week
- Competitive, salary sacrificing, employer’s contribution to superannuation and annual leave loading
- Flex Leave entitlements, generous holidays & leave conditions
- Opportunities for advancement and mobility across the Department to support your career growth

**How to apply**

Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role as well as providing an answer to the pre-screening questions below:
**Q1.** Outline a time when you had to uphold ethical standards while providing administrative support. What was the situation, what action did you take, and what was the outcome? (300 words)

**Q2.** Describe a time when you received conflicting instructions from different stakeholders or teams? How did you handle the situation, and what was the outcome? (300 words)

**This is a child-related role.**As a condition of employment you will be required to provide a valid Working with Children Check (WWCC) Clearance number (for paid employment). Visit the website for more information.

**Closing date: Sunday 20th July 2025 at 11:59pm.**

A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.