Psychology Administrative Officer

**Cover letter Required for this Application**

**We're Hiring Join Our Boutique Team**

We invite you to become a valued member of our boutique team, comprising 9 psychologists and 5 supportive administrative professionals. At our practice, 'Creative Breakfast,' our team's camaraderie has been highlighted as a cherished aspect by many. We seek individuals who appreciate collaboration and are eager to contribute to our team's success.

**About Us**:
Aresolution is a well-established private practice located in the heart of Applecross, proudly serving the community for over 12 years. Nestled amidst a lively cafe strip, our office enjoys a prime location just off Canning Hwy and the Kwinana Fwy. We pride ourselves on our industry expertise, committed to providing top-notch care to our patients and fostering an inclusive and vibrant workplace for our staff.

**Position Available: Administrative Assistant (Part-Time)**

We are offering an exciting opportunity for a part-time Administrative Assistant to join our dynamic team. This role requires a commitment of 4-5 hours per day, spread over 3-5 days a week (preferrable from 8 am). You'll play a crucial role in supporting our psychologists and existing administrative staff.

**Key Responsibilities**:

- Prioritise and manage tasks efficiently to ensure seamless day-to-day operations.
- Oversee invoicing procedures for Medicare and other third-party entities.
- Assist in compiling data for various reports.
- Manage appointment scheduling and waitlists, providing support to clients.
- Maintain and update office procedures, accounts, and records.
- Uphold a friendly and professional demeanour, exhibiting empathy towards clients.
- Liaise effectively with clients, family members, stakeholders, and colleagues.
- Monitor and replenish office supplies and stationery.
- Demonstrate proficiency in computing skills and IT knowledge.
- Maintain excellent communication skills and professional phone etiquette.
- Adapt quickly to feedback and undertake various administrative duties.
- Collaborate effectively within a busy team environment while also working independently.
- Ensure punctuality and reliability in all tasks.

**Qualifications and Skills**:

- Minimum one year of experience in a similar role (preferably within allied health).
- Exposure to private practice, either medical or allied health, is advantageous.
- Commitment to long-term employment with potential for growth or flexible hours adjustment.
- Strong communication skills and meticulous attention to detail.
- Proficient computer skills and adept problem-solving abilities.

**Availability**:
**Application Process**:

- Why part-time employment, with hours ranging from 4-5 hours per day over 4-5 days a week, aligns with your career goals.
- Your experience with software technology and your problem-solving capabilities.
- Your experience with invoicing procedures and follow-up.
- Any exposure to private practice environments, be it in medical or allied health sectors.
- **Coverletters are required for applicant consideration, Coverletters should address the above criteria.**_

**What our team says about working with us**:

- “The thing I like most about Aresolution is the supportive culture. I feel empowered to ask questions and express concerns knowing that they will be met with a solution-orientated approach. I've felt supported and appreciated since day one”_
- “Best administrative support in private practice”_

**Job Type**: Part-time

Pay: $54,000.00 - $56,000.00 per year

Expected hours: 15 - 22 per week

**Benefits**:

- Professional development assistance

Schedule:

- Day shift
- Monday to Friday
- Morning shift
- Weekend availability

Work Location: In person

Application Deadline: 26/01/2025