Administration Assistant

975920
- Osborne
- Administration
- Full time
- Closing on: May 31 2025

ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s conventionally armed, nuclear-powered submarines - the largest and most complex industrial undertaking in Australia’s history.

Our work is interesting and meaningful, contributing directly to Australia’s national security. We offer rewarding roles that provide the opportunity to grow your career, and the flexibility to balance life and work. A career at ASC is like no other, delivering a deeper purpose we can all be proud of.

**About the Opportunity**

We are seeking a dedicated Administration Assistant to join our Nuclear and Capability department. In this role, you will provide essential administrative support, helping to enhance the efficiency and effectiveness of our team. You will be responsible for coordinating daily functions, managing documentation, and supporting various departmental activities.

**Responsibilities**
- Coordinate day-to-day functions of the area.
- Prepare and coordinate documentation in support of departmental requirements.
- Manage data inputs and outputs for departmental purposes.
- Assist in preparing reports and collating data as required.
- Coordinate and support travel bookings, expense claims, and invoices.
- Arrange meetings, coordinate visits, and take minutes when needed.
- Provide administrative support for all business units as required.
- Assist in internal communication activities, including announcements, team briefings, events, and feedback tracking.
- Work constructively and effectively within the team and with ASC stakeholders.
- Support and contribute to organisational and team-specific change initiatives.
- Support projects that contribute to departmental and organisational plans.
- Implement continuous improvement recommendations.
- Update processes, procedures, and templates to ensure consistency across the department.

**About You**
- Experience in providing high-quality support in a fast-paced environment.
- Experience working in a diverse environment with teams in different locations.
- Excellent interpersonal and communication skills with high emotional intelligence.
- Proven track record of delivering outstanding customer service to internal and external stakeholders.
- High level of attention to detail, organisational, and communication skills.
- Strongly collaborative with a team-oriented approach.
- Ability to work effectively under pressure with resilience while maintaining service levels and standards.
- Proactive, can-do attitude with the ability to manage multiple tasks and activities simultaneously.
- Advanced Microsoft Office skills.

**Eligibility**

This role requires a current National Police Clearance and an Australian Defence Security Clearance. Your eligibility for this role is dependent on you obtaining and maintaining such clearance.

To check your eligibility please visit the Australian Government Security Vetting Agency website.

**Benefits**
- Unique and challenging work with a deeper purpose.
- Flexibility over how, when and where you work for the best work/life balance.
- Up to 10 days additional leave every year so you can rest and recharge.
- Generous parental leave so you can give your family the focus it deserves.
- Subsidised childcare to ease the financial pressure on your family.
- Health and wellbeing initiatives so you can perform at your best at work.
- Professional development opportunities to advance your career.
- A diverse and supportive environment where you can thrive.
- Discounts and exclusive offers from leading Australian brands to help you save.
- Relocation support for you and your family, whether you’re from interstate or overseas.

Adelaide, South Australia (SA), combines cosmopolitan living with natural beauty, featuring picturesque hills, renowned wineries, and stunning coastlines. As a centre for innovation, SA offers careers in defence, space and advanced manufacturing. Celebrated for its Mediterranean climate and cultural richness, Adelaide provides excellent work/life balance. Explore world-class wineries, enjoy the vibrant food scene, and experience affordable, family-friendly living in a welcoming, community-oriented city.

**About ASC**

ASC’s 2,400-plus staff offer a depth of submarine design, project management, supply chain, construction and engineering experience and expertise that is unparalleled in Australia’s defence industry. Established in 1985, the company’s work on Australia’s conventionally armed, nuclear-powered submarine build and the Collins Class Life of Type Extension takes place in Osborne, South Australia, with sustainment shared across Osborne and Henderson, Western Australia. ASC also plays a leading role in t