Facilities Administrator

977020

Osborne

Administration

Full time

Closing on: Oct

ASC is Australia's submarine company. We built the Royal Australian Navy's Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats' service lives. We have also been selected by the Australian Government to sustain and jointly build the nation's nuclear-powered submarines – the largest and most complex industrial undertaking in Australia's history.

Our work is interesting and meaningful, contributing directly to Australia's national security. We offer rewarding roles that provide the opportunity to grow your career, and the flexibility to balance life and work. A career at ASC is like no other, delivering a deeper purpose we can all be proud of.

About the Opportunity

The Facilities Administrator plays a key role in providing administrator support to the Facilities Maintenance team to support the maintenance of ASC's buildings, grounds, and infrastructure. This position is responsible for coordinating administrative tasks, assisting Facilities Maintenance Team with contractor inductions and relevant site clearances, maintaining file and records, and liaising with internal departments and external contractors where required.

Responsibilities

• Administrative Support:

• Maintain and update facilities folders and records.

• Raise purchase requisitions
• Process invoices
• Prepare reports and documentation for audits, compliance, and management reviews.

• Overseeing the shared outlook mailbox and ensure enquiries are actioned appropriately

• Work Order Management:

• Raising and allocation of Fault Reports as required

• Monitor progress and ensure timely completion of work orders.

• Communicate with staff regarding status updates and resolution timelines.

• Contractor Coordination:

• Assist Facilities Coordinators with inducting and onboarding contractors, in preparation of breakdown/scheduled repairs, inspections, or maintenance.

• Ensure contractors comply with safety and security protocols to attend site including relevant clearances (NSSIC)
• Track contract performance and assist with maintaining service agreements.

• Manage site contractor of cleaning/canteen (Compass)

• Communication & Liaison:

• Act as the first point of contact for facilities-related inquiries.

• Coordinate with internal departments to support events, relocations, and space planning.
• Provide updates and feedback to the Maintenance Manager and other stakeholders.

About you

• Proven experience in an administrative or facilities support role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and CMMS software.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Eligibility

This role requires a current National Police Clearance and an Australian Defence Security Clearance. Your eligibility for this role is dependent on you obtaining and maintaining such clearance.

To check your eligibility please visit the Australian Government Security Vetting Agency website.

Benefits

• Unique and challenging work with a deeper purpose.
• Up to 10 days additional leave every year so you can rest and recharge.
• Generous parental leave so you can give your family the focus it deserves.
• Subsidised childcare to ease the financial pressure on your family.
• Health and wellbeing initiatives so you can perform at your best at work.
• Professional development opportunities to advance your career.
• A diverse and supportive environment where you can thrive.
• Discounts and exclusive offers from leading Australian brands to help you save.

About ASC

Established in 1985, ASC's 2,500-plus staff offer a depth of submarine design, project management, supply chain, construction and engineering experience and expertise that is unparalleled in Australia's defence industry. The company's work on Australia's nuclear-powered submarine build and the Collins Class Life of Type Extension takes place in Osborne, South Australia, with sustainment shared across Osborne and Henderson, Western Australia. ASC also plays a leading role in training Royal Australian Navy submariners.

Apply today for a career with a deeper purpose.

Early applications are encouraged as shortlisting may commence immediately.

Roles that do not require Security Clearance and do not require ITAR should read:

This role requires a current National Police Clearance.

Roles that require a Security Clearance and not ITAR should read:

This role requires a current National Police Clearance and an Australian Defence Security Clearance. Your eligibility for this role is dependent on you obtaining and maintaining such clearance.

To check your eligibility please visit the Australian Government Security Vetting Agency website.

Roles that require Security Clearance and ITAR should read:

This role requires a current National Police Clearance, an Australian Defence Security Clearance and an ability to access protected US defence technology. Your eligibility for this role is dependent on you obtaining and maintaining such clearances and approvals.

Whilst ASC will accept all applications for this role, as this role requires an ability to access protected US defence technology, applicants holding nationality of certain foreign countries will not be eligible.

To check your eligibility please visit the Australian Government Security Vetting Agency website.

Early applications are encouraged as shortlisting may commence immediately.