Executive Assistant

2 days ago

Docklands, Victoria, Australia oxcel finance Full time $80,000 - $120,000 per year
Executive Assistant to Managing Director (Full-Time | Docklands Office)

Location: SE 1305/401 Docklands Drive, Docklands VIC 3008

Type: Full-Time | On-site

About the Role

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to support the Managing Director across multiple fast-growing ventures in the finance, technology, and innovation sectors.

This role is ideal for someone who thrives in a dynamic environment, communicates with absolute professionalism, and can seamlessly manage both business administration and creative PR-related initiatives.


Key Responsibilities

Executive Support

  • Manage and coordinate the Managing Director's calendar, meetings, and travel arrangements.
  • Draft, review, and edit high-level business correspondence, proposals, and presentations.
  • Maintain confidentiality and handle sensitive information with absolute discretion.
  • Prepare meeting agendas, minutes, and follow-up actions.
  • Liaise with internal teams, partners, and external stakeholders on behalf of the MD.

Project Coordination

  • Assist in managing multiple ongoing business projects, ensuring timelines and deliverables are met.
  • Track progress across ventures (finance, technology, and automotive sectors) and prepare status updates.
  • Support documentation, compliance submissions, and reporting activities.

Social Media & PR Management

  • Manage and schedule the MD's professional social media presence (LinkedIn, company profiles, and press updates).
  • Coordinate PR and media campaigns, ensuring alignment with brand image and strategic goals.
  • Liaise with media outlets, PR agencies, and internal marketing teams for content approvals.
  • Monitor engagement analytics and maintain a consistent posting schedule across platforms.

Skills & Experience Required
  • Minimum 3+ years of experience in a similar executive or senior administrative role.
  • Exceptional written and verbal English communication skills — must be confident in writing professional emails, reports, and marketing copy.
  • Fast and accurate typing skills with a strong command of MS Office, Google Workspace, and professional communication tools (e.g., Canva, LinkedIn, Xero, , or similar).
  • Demonstrated attention to detail, time management, and multitasking ability.
  • Strong organisational and interpersonal skills, with a proactive "get-it-done" mindset.
  • Experience in managing social media or PR activities for an executive or business brand is highly desirable.

Why Join Us
  • Work directly with a visionary Managing Director involved in multiple high-growth Australian companies (Finance, Technology, AI, and SaaS).
  • Be part of a fast-paced, professional, and supportive environment where initiative is recognised and rewarded.
  • Opportunity to grow alongside several national and international projects under one group.

How to Apply

Please email your CV and a brief cover letter (highlighting your writing and communication experience) to

or a short video of why do you think you should be hired (min 2 mins)

Only shortlisted candidates will be contacted for an interview at our Docklands office.

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