Executive Assistant

3 days ago

Docklands, Australia Insignia Financial Ltd Full time

Executive Assistant

**Location**:MELBOURNE, VIC, AU, 3008

**Employment Type**:Permanent Full Time
- Great role for an experienced EA within Shadforth Financial Group
- Permanent full time, Melbourne based
- Professional, supportive environment
- Shadforth is one of Australia’s leading financial advisory firms, dedicated to fostering deep, meaningful relationships with clients to ensure their financial well-being and future security. With a legacy spanning 100 years, we are proud to be the largest fiduciary-certified firm in the country. Our award-winning brand operates 12 offices nationwide, supported by over 100 financial advisers and a team of 280 staff.
- At Shadforth, we are committed to upholding the highest standards of professionalism. We invest significantly in developing our people’s skills and offer not just jobs but rewarding careers.

**The opportunity to join our team**
- Great opportunity to work within Shadforth Financial Group to provide operational and administrative assistance to the Head of Shadforth and Leadership Team.

**Key Responsibilities**:

- Assist in the day to day running of the Shadforth team in Victoria
- End to end diary management and travel coordination
- Processing accounts payable
- Onboarding new staff including internal and external platforms
- Staff events and workshops
- Assist in planning and organising client events, venue hire, catering etc
- Assist with PWA Regular Progress Reports
- Agendas and presentations for meetings.
- Arrange presenters for training sessions (PD), book staff in for external training
- Manage attendance registers, feedback forms, CPD points accreditation
- Processing corporate credit card expenses for Head of Shadforth in Concur

**What you will bring**:

- Hands on experience in a business support or executive assistant role within Financial Advice, Superannuation or Financial Services
- Thrive in a busy fast paced environment
- Exceptional organisational and time management skills
- Flexibility and desire to learn new skills
- Strong proficiency in Microsoft Office
- Exceptional communication skills and maintain high discretion in handling confidential matters
- Proven ability to manage multiple projectsAbility to build relationships quickly**Make your move. Make your mark.**
- What gets us excited about working here? Helping people do more with their money. From those starting out to those retiring. As your team, we’ll show up for you and together we will create financial wellbeing for every Australian. Because we know people who are confident about their financial future live better lives
- If this sounds like your kind of career, you sound like our kind of person. Here, you’ll be making a positive impact in people’s lives straightaway - and every day. The first point of contact for our clients whenever they need support.
- Along the way, you’ll be free to learn new skills, grow, and get great things done. Around here, we like to call it “putting our fingerprints on the future”.

**Showing up for every Australian**
- We’re one of Australia’s leading financial wellbeing organisations, helping people feel good about their money. This starts by helping our people feel good about working here. That means flexibility. Plenty of opportunity. And celebrating all the unique things that make you, you - what matters to you, matters to us.

**To Apply**
- Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.

  • Executive Assistant

    2 weeks ago

    Docklands, Australia AGL Energy Full time

    Join the change. Together, we’ll make history. As we keep the lights on for over four million customers and move towards a more sustainable way of life, it’s an exciting time to be at AGL. We’re re-imagining how homes and business live and work across the country and we want you to be a part of it. This moment will define our time, and your career as...

  • Executive Assistant

    1 week ago

    Docklands, Australia North Western Melbourne Primary Health Network (NWMPHN) Full time

    **Executive Assistant**: - Docklands, Australia - Reference: 6662399 - **Opportunity to provide **proactive high-level executive support for two members of NWMPHN's Executive Team**: - ** Full time (1.0 FTE), Maximum term role until 30 June 2025**: - ** Remuneration starting at approx. $70K p.a + superannuation + salary packaging**: - ** Generous NFP...

  • Executive Assistant

    4 days ago

    Docklands, Australia Medibank Full time

    **Your career in healthcare made **_personal_** At Medibank we’ve recently unified our health services under one brand - **Amplar Health.** With over 1000 employees, our nurses, GPs and other amazing allied health professionals our focus is on improving healthcare experiences and championing greater access, choice, and control for people in Australia...

  • Executive Assistant

    6 days ago

    Docklands, Victoria, Australia oxcel finance Full time $80,000 - $120,000 per year

    Executive Assistant to Managing Director (Full-Time | Docklands Office)Location: SE 1305/401 Docklands Drive, Docklands VIC 3008Type: Full-Time | On-siteAbout the RoleWe are seeking a highly organised, proactive, and detail-oriented Executive Assistant to support the Managing Director across multiple fast-growing ventures in the finance, technology, and...

  • Executive Assistant

    4 days ago

    Docklands, Australia Medibank Full time

    **Will you actively create a healthier future for tomorrow?** At Medibank we’re encouraged to think big. We have a clear purpose to impact better health outcomes for our customers, patients and our community. We celebrate diversity of thought because we want to make better decisions for our customers. As we work towards our goal of better health for...

  • Executive Assistant

    4 days ago

    Docklands, Australia ABN Group Full time

    Centrally located in Docklands with parking available - Newly created role to make your own - Take the lead in creating a fun and engaged culture **What's on offer?**: As an Executive Assistant (EA) you will provide executive level support for our Chief Information Officer (CIO). You will work in partnership with the CIO to ensure the smooth and efficient...

  • Executive Assistant

    6 days ago

    Docklands, Victoria, Australia AFL – Australian Football League Full time $90,000 - $120,000 per year

    Company description: The AFL is Australia's premier sporting organisation supporting two constantly evolving national competitions, AFL and AFLW. Our purpose is to progress the game, so everyone can share in its heritage and possibilities. We have a strong workforce presence in most States and Territories of Australia including Northern Territory, QLD, NSW...

  • Personal Carer/ Personal Assistant

    6 days ago

    Docklands, Australia Executive Personal Concierge Full time

    Make a difference every day. - Flexible working conditions - casual positions available. - Excellent remuneration. **About Us** Executive Personal Concierge (EPC) is a Melbourne City based business created to assist busy individuals and businesses alike. We are dedicated to providing an exceptional personalised and seamless service to all our clients,...

  • Executive Assistant

    1 week ago

    Docklands, Victoria, Australia Shadforth Financial Group Ltd Full time $60,000 - $90,000 per year

    Great role for an experienced EA within Shadforth Financial GroupPermanent full time, Melbourne basedProfessional, supportive environmentShadforth is one of Australia's leading financial advisory firms, dedicated to fostering deep, meaningful relationships with clients to ensure their financial well-being and future security. With a legacy spanning 100...

  • Executive Assistant

    1 week ago

    Docklands VIC, Australia Insignia Financial Full time $60,000 - $90,000 per year

    Executive AssistantLocation:MELBOURNE, VIC, AU, 3008Employment Type: Permanent Full TimeGreat role for an experienced EA within Shadforth Financial GroupPermanent full time, Melbourne basedProfessional, supportive environmentShadforth is one of Australia's leading financial advisory firms, dedicated to fostering deep, meaningful relationships with clients to...