Executive Assistant

2 days ago

Sydney, Australia Aston Carter Full time

18-month contract with a global tech leader
Conveniently located in North Sydney
Opportunity to accelerate your career in a fast-paced role

The Organisation

We are currently seeking an experienced and energetic Executive Assistant for our client, a global leader in the Technology sector. Located in North Sydney, you will have the opportunity to be a part of a dynamic organisation with a culture that fosters creativity, collaboration, and innovation.

Supporting the leadership executive and broader team, the role requires a skilled professional with exceptional communication skills, organisational skills, a proactive mindset, and a passion for driving excellence. The successful applicant will manage a high and time sensitive workload with confidence and efficiency, ensuring seamless operations for the leadership executive and broader team.

The Opportunity

**Your duties will include, but are not limited to**:
Developing and executing executive communication plans, including internal communications, customer case studies, and participation in industry events.

Assist in creating content for meetings, internal communications, and social media posts.

Manage executive calendars, including strategic appointment prioritisation and end-to-end travel planning.

Coordinate large scale team meetings ensuring smooth execution.

Organize team off-sites and events, handling logistics from inception to completion.

Manage expense submissions, budget oversight, and reporting.

Implement a comprehensive internal communication strategy to drive employee engagement and alignment with organisational goals.

Maintain confidentiality and professionalism in handling sensitive information.

Develop a deep understanding of the business group strategy, acting as a valuable information resource.

Prioritise tasks effectively to meet deadlines and solve problems efficiently.

Maintain organisational charts, contact lists, and distribution groups.

Facilitate onboarding for new hires, ensuring a seamless technology setup and positive experience.

Monitor team training completion and consolidate awards nominations.

Coordinate catering and meeting room requirements.

Manage purchase orders and expenses, ensuring compliance.

Perform other administrative tasks as required.

**Requirements**:
Experience in Executive Communications and Business Administration for corporate executives.

Experience supporting multiple leads or providing one-to-one support at a leadership level.

Experience in the technology sector is preferred.

Proficiency in Microsoft suite (Outlook, PowerPoint, OneNote, Teams, SharePoint).

Demonstrated initiative and ability to prioritise effectively.

Strong administrative skills and attention to detail.

Proactive team player with excellent written and verbal communication skills.

Ability to use data and metrics to drive improvements and influence cross-functional teams.

Proficiency in English, both written and verbal.

Experience working with partners in the APAC region is advantageous.

Experience creating and implementing joint marketing plans with global strategic alliance partners.

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