Aps 5 - Executive Assistant to Director General

2 weeks ago

Amberley, Australia Australian Government Department of Defence Full time

$78,143 - $83,700 (plus Super)
- Amberley - QLD

**The Role**
A well organised executive office is crucial to the smooth operation of the department. With limited supervision, you will manage the office of the Director General Force Posture Initiatives. This includes calendar management, preparation of correspondence, organising meetings, arranging travel, coordinating briefing packs and managing office systems and records using Microsoft Office, Objective and Financial Management Systems.

The Executive Assistant to DG FPI will provide executive support to the Director General FPI and to the Branch in general. They will be an integral part of the efficient operations and coordination of the Branch Office. This role is primarily workstation based with high usage of Defence IT systems. To be considered for this role you will have a demonstrated ability to work as part of a team in a high tempo environment, display exceptional organisational skills, be a problem solver, communicate effectively, and maintain relationships with a range of stakeholders.

**About our Team**
Force Posture Initiatives (FPI) Branch provides strategic oversight and central coordination of the United States Force Posture Initiatives (USFPI) and the Australia-Singapore Military Training Initiative (ASMTI). These programs are strategic priorities for the Australian Government and are significant long-term commitments for Defence in terms of effort and resources required to conduct detailed planning, coordinate activities and ensure timely execution.

The EA to DGFPI will have a passion for efficient and effective administrative process, with a strong attention to detail focus, and exemplary time management and writing skills. You will be a flexible and adaptable team player with a working knowledge of the Microsoft Office suite and Microsoft Teams. This is a position of trust with direct, daily exposure to members of the senior executive so high standards of professionalism are essential.

You will need to possess the following:

- A friendly and professional demeanour;
- The ability to form and maintain strong working relationships both internal and external to Defence;
- Well-developed organisational and time management skills;
- A strong ability and confidence to organise yourself, Branch Head and Directors, including creating and improving work processes;
- Excellent communication and influencing skills;
- Discretion and ability to deal with confidential and sensitive business matters; and
- Sound judgement.

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