Assistant Company Secretary

3 days ago

Sydney Western Suburbs, Australia HAYS Full time

Contract role for an Assistant Company Secretary | Support an established energy company for a 9-12 months

**Your new company**

A 9-12 month contract (parental leave) opportunity has arisen for an experienced Assistant Company Secretary to support an established energy provider based in Parramatta.

**Your new role**

You will provide company secretarial and governance support for the effective operation of the organisation's Boards and Committees. Working closely with the Corporate Lawyer and Company Secretary, you will provide high quality administrative and governance support to facilitate accurate and timely reporting to the Boards and Committees, preparation for and administration of meetings, and meeting the statutory and corporate governance obligations of the organisation.

Duties will include:

- Facilitating the end-to-end Board and Committee meeting processes, including the coordination of agendas and meetings, oversee papers and proposed resolutions, drafting papers, collating and circulating papers, preparing running sheets and associated notes, minute taking, management of actions, and compliance with governing documents.
- Maintaining the Board and Committee calendars and planners;
- Maintaining the Registers and support the preparation and lodgment of relevant corporate documents with ASIC and other relevant parties;
- Maintain Board and Committee records including papers, minutes, actions and other documents;
- Developing updated precedents and templates;
- Maintaining the Board portal (Diligent).

**What you'll need to succeed**

You will have proven company secretariat and governance experience, and knowledge of company secretariat processes. You will also be able to write succinct and quality minutes, have strong interpersonal skills, a high level of attention to details and have the ability to act with discretion and treat confidential information appropriately.

**What you'll get in return**

This is a great opportunity for an Assistant Company Secretary who is open to taking on a contract opportunity to work within a small team across all company secretarial matters of the organisation, including attendance and minuting of Board and Committee Meetings. The role is based in Parramatta within a state-of-the-art building which is situated very conveniently to public transport. Hybrid and flexible working arrangements are also on offer.

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.

**LHS 297508**#2781471

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