National Pexa Coordinator/paralegal

**Job no**: 495138

**Work type**: Fixed Term Contract - Full time

**Location**: Brisbane, Melbourne, Sydney, Perth

**Categories**: Paralegals, Corporate Services

**About Allens**

Allens is a leading international law firm with a proud 200-year heritage of shaping the future for our clients, our people and the communities in which we work. From playing a pioneering role in the development of legislation and regulatory frameworks in the Asian region, to acting on numerous 'firsts' across a range of industry and community issues, it is in our DNA to make a difference and help shape what our world looks like. Our alliance with Linklaters connects our clients and teams with an international network of legal leaders that spans 40 offices in 28 countries.

We value personal growth and career progression equally. Through our in-depth career coaching, focus on innovation, and international secondment program, we aim to create future leaders in the legal industry.

**Your role**

The best lawyers need the best business partners. At Allens, our business teams are also specialists in their field, using their unique knowledge and expertise to solve critical client and business challenges.

You'll be a part of our Knowledge and Practice Services team. Working closely with our Banking and Finance and Real Estate Practice groups, your role is to ensure a consistent and streamlined approach across all jurisdictions in which Allens undertakes transactions in electronic lodgement networks (including PEXA) (_ELNs_), compliance with the regulatory requirements relating to the use of each ELN, and coordinating responses to any audit relating to an ELN. This is a role of high importance and ensures fast and efficient processing of all ELN transactions.

As our National PEXA Coordinator/Paralegal, you will be responsible for:

- Maintaining up-to-date firm policies relating to the use of ELNs.
- Ensuring compliance by firm members with all policies relating to the use of ELNs.
- PEXA onboarding training for all new users.
- Maintaining the PEXA user register.
- Maintaining the CAF & VOI registers.
- Keeping an up-to-date register of mandated PEXA transactions.
- Coordinating responses to any audits relating to the use of an ELN.
- Acting as the first point of contact for all PEXA administrative queries.
- PEXA workflow allocation and processes.
- Working with the Knowledge Management lawyers to identity changes required to precedents as a result of changes in PEXA.
- Maintaining relationships with PEXA contacts in each jurisdiction.
- Attending regular PEXA forums and information sessions and disseminating relevant information within the firm.

This is a full-time 12 month contract opportunity however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.

**About you**

You will have:

- A minimum of 3 years' experience as a paralegal, law clerk or licensed conveyancer, ideally within a Real Estate or Banking and Finance practice.
- Familiarity and experience using the PEXA platform.
- A high attention to detail.
- An ability to work at pace, where you thrive under pressured, deadline driven environments.
- Strong communication skills - both written and verbal.
- A natural ability to problem solve and come up with solutions.
- Confidence in dealing with senior stakeholders.

**Your development**

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

**Our perks**

Our benefits include:

- **Financial**: market competitive fixed remuneration; salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
- **Health and wellbeing**: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
- **Flexibility**: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
- **Leave**: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy - 26 weeks paid parental leave wi