Aps5 Ministerial Correspondence Officer

1 week ago

Canberra, Australia HAYS Full time

6-months contract with possibility of extension in a supportive team within the Department in Canberra.

**Your new company**
This Federal Government Agency is currently undergoing significant change and growth due to several new Programs being undertaken, and internal restructure to ensure efficiency. This Agency is responsible for providing support through Program implementation and access to information services to a variety of stakeholders here and overseas.

**Your new role**
You will be an experienced Ministerial or Parliamentary officer with knowledge in ensuring ministerial correspondence items are processed accurately and in a timely manner. These responses will stem from line areas and will be received by Commonwealth, State and Territory Members of Parliament. Furthermore, you will quality assure all ministerial correspondence before items are sent for signature and be required to draft submissions.

Your duties will include:

- Working proactively and liaise with Department line areas and the Senior Executive.
- Oversee the monitoring, allocation, and quality assurance activities of various Parliamentary and Ministerial activities, including Ministerial Correspondence.
- Preparation of responses to Ministerial Correspondence including client summaries
- Manage group mailboxes and respond proactively to requests, seeking direction as required.
- Ensure strict governance and administrative processes in work matters.
- Manage multiple tasks, apprising line managers of the status.
- Identifying, developing, and implementing improvements in business processes and procedures.

**What you'll need to succeed**
Weekly and monthly reporting is a part of regular duties therefore an understanding of how to register ministerial submissions, progress them through the workflow and follow up any overdue material is essential.

You will have the ability to communicate effectively with staff at all levels, strong organisational skills, and the ability to work under pressure. You will have ministerial, secretariat and parliamentary administration experience and will have worked in a similar capacity in your career within the Federal Government.

A demonstrated working knowledge of PDMS or PWS is necessary for this role.

To succeed in this role, you will be a high-performing individual with experience in either Australian Public Service, or Private Sector. As well as this, you will be able to be an Australian Citizen and be willing to obtain and maintain a Federal Government Security Clearance (Baseline, NV1 or NV2).

**What you'll get in return**
In return for your dedication and hard work you will be rewarded with:

- An attractive 6-month non-ongoing contract with a great salary.
- Support provided by a dynamic and collaborative team.
- An opportunity to showcase your skills in a rewarding team environment.

**What you need to do now**

+61 2 6279 7438 to discuss further.

If this job is not quite right for you, but you are looking for a new position, please do not hesitate to contact Deng Achiek, for a confidential discussion on your career or visit the Hays website to see all jobs, that we are recruiting for.

At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse

backgrounds to apply.

**LHS 297508** #2704463

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