Project Administration Assistant

**Requisition ID: 268783**
- ** Relocation Authorized: None**:

- ** Telework Type: Full-Time Office/Project**:

- ** Work Location: Perth, WA**

Company Overview:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.
We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

**Position Summary**

Bechtel is seeking a Project Administrative Assistant for the Mining & Metals team, based in Perth. The position will be responsible for working independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure the smooth functioning of a department or project. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems.

Initially engaged on a Part-time basis, this position will then move into a full-time engagement

**Responsibilities**

The Project Administrative Assistant is principally responsible for:

- Coordinating requests from clients, managers, and in-house staff. Determining action on important or emergency matters or knows whom to contact in absence of the manager. Maintaining files of important matters for the manager's attention upon return. Assisting staff in certain procedures.
- Collecting, reviewing, and distributing incoming hard copy and electronic mail. Independently handles mail not requiring the manager’s attention. Reviewing outgoing mail to ensure accuracy and proper format. Following up to ensure action.
- Coordinating complex travel arrangements, including details of business plans. Preparing itineraries and expense reports.
- Coordinating meetings, arranging for facilities, equipment, and refreshments. May prepare and distribute notices, agendas, information packets, and minutes.
- Independently maintaining a hard copy or electronic calendar for the responsible manager.
- Developing and guiding the implementation of office procedures and of filing and record-keeping systems.
- May prepare or provide input to daily work planning, training, and/or employee evaluations of assigned personnel.
- Composing routine correspondence in response to requests for department services, answers enquiries from other departments, area offices, or outside entities.
- Monitoring all follow-up actions required by supervisor/manager.
- Extracting data from reference material, either semi-technical or non-technical in scope.
- Compiling, analyzing, and preparing or helping prepare information for studies or reports, such as organization planning, charts, graphs, and workload forecasts.
- Organizing material for meetings, presentations, and training sessions.
- May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
- May implementing records management program.
- Maintaining files of various historical data.
- Working with customers and stakeholders to schedule meetings.
- Performing other ad hoc duties as required.

**Qualifications and Skills**

**Basic Qualifications**

The Project Administrative Assistant shall be knowledgeable and/or experienced in:

- Excellent interpersonal and communication skills, with the ability to build relationships
- Proactive and takes responsibility for work.
- Creative and analytical skills would be highly valued to support PowerPoint presentation development and collation of market information.
- A flexible team player who enthusiastically collaborates across our teams.
- Ability to multitask, while being highly organized and juggling multiple work streams.
- Demonstrated knowledge of filing systems and common office procedures.

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**_
Shaping tomorrow together_**

**_ Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Ou