Project Administrator

**Why Mining Plus?**

Mining Plus is a leading mining consultancy with 9 offices across Australia, North America, South America, and the United Kingdom. We have ongoing project work around the world which provides our employees with varied opportunities in a diverse and inclusive work environment.

Our clients include exploration, mining, and services companies and we possess a unique ability to integrate seamlessly with their project teams to deliver results. We have a passion for our great industry, the inspiring people within it, and the amazing projects we get to work on.

We also offer a range of employee benefits including:

- 13 weeks Long Service Leave
- Discounted health insurance and health services
- Employee Assistance Program
- Paid Parental Leave
- Free parking
- Adjacent childcare facility
- Discounts with travel providers, online shopping, sports, and entertainment
- Novated vehicle leasing as well as discounted vehicles and servicing

**Why This Role?**

The Business Support Team (BST) within Mining Plus provide support to our technical personnel and we combine to form a committed and innovative global team. We are responsible for functions including commercial, human resources, accounts, project controls, IT, business systems, HSEQ, and marketing.

The _Project Administrator_ supports Project Managers and the commercial team across multiple projects by helping administrate projects, tracking progress and financials, assisting with progress reports, and training staff in the project management software.

This **full-time** role collaborates with the technical team and administrative team to keep projects running smoothly.

**Duties and Responsibilities**:

- Monitor, coordinate, and administer projects that require support
- Support project startup and closure
- Assist in establishing and maintaining the project budget, including compliance with change control procedures
- Prepare progress reports
- Coordinate between accounts and project managers in completing billing tasks
- Recommend and execute corrective actions to handle project compliance
- Assist with creating, issuing, maintaining, and tracking project documents eg. proposals, service agreements, service orders, change orders/ variations, and Purchase Orders.
- Coordinate and attend internal project kick-off meetings as requested/required.
- Ensure the subcontractor process is followed, Purchase Orders are raised, and costs or hours are entered on projects
- Train team members in the project management software
- Document processes and procedures for project manager training materials
- Conduct internal audits of the Company’s business systems
- Provide other assistance within the Business Support Team

**Competencies and Skills**:

- Attention to detail and good numeracy skills
- Effective analytical and problem-solving skills
- Excellent written, proofreading and editing skills
- Able to work independently and as part of a team

**Education, Experience, Knowledge, and Abilities**:

- 2 years of experience with a focus on administrative coordination
- Industry-related experience would be beneficial preferably in a mining, engineering, or construction environment
- Experience in project management software/databases
- Familiar with project cost control, finance, planning, scheduling, and reporting as well as procurement/contracts, material management/coordination, and document control
- A Bachelor Degree in a relevant field will be highly regarded
- Must be legally eligible to work in Australia

If you believe you have most of the skills and experience outlined above, we would love to hear from you.