Project Coordinator

2 weeks ago

Surry Hills, New South Wales, Australia The World Of Full time
About The World Of

The World Of is an experiential agency that pushes the boundaries of creativity, technology, and human connection. Our team of experts crafts immersive experiences that transport audiences to new dimensions, fostering meaningful exchange and emotional connection.

The Role: Project Coordinator

We're seeking a highly organized and detail-oriented Project Coordinator to join our team. As a key member of our project delivery team, you'll work closely with our creative, design, and production teams to ensure seamless project execution and exceed client expectations.

Key Responsibilities:
  • Support project management and delivery of small to large-scale projects for discerning global and local clients.
  • Coordinate and manage project aspects to ensure timely delivery, producer support, and client satisfaction.
  • Maintain strong communication with stakeholders, suppliers, and clients to build positive relationships.
  • Foster client relationships throughout project stages to ensure expectations are exceeded and deliverables are met.
  • Manage project budgets to meet profit targets and financial outcomes.
  • Support creative, design, and production deliverables and timelines to ensure high-quality execution.
  • Contribute to research and development of client proposals, including documentation, budgeting, feasibility, and sourcing.
  • Collaborate with the Director, Creative Director, and Head of Projects and Head of Production as needed.
  • SOURCE, BRIEF, LIAISE WITH AND MANAGE SUPPLIERS TO MAXIMISE VALUE AND OUTCOMES.
  • Contribute ideas and strategies to innovate and evolve project delivery for greater efficiencies and outcomes.
  • Support the project team on a day-to-day basis to ensure deliverables are met.
  • Support multiple projects simultaneously across client management, production management, budget management, and final delivery.
  • Develop and meet project timelines.
  • Develop schedules, briefings, and onsite documentation.
  • Support onsite delivery to ensure high-quality execution.
  • Be available to work all days and nights when an event is on, excluding approved annual leave.
  • Provide administrative support to the Office Manager and team.
  • Contribute to a positive and collaborative team culture.
  • Champion the agency's sustainability code.
Requirements:
  • Sydney-based, able to work from the Surry Hills office 5 days per week.
  • Excellent communication and organisational skills.
  • Collaborative and proactive approach.
  • Production support excellence.
  • Strong work ethic.
  • Passion for events.
Benefits:
  • Regular creative off-sites, including bonding trips, theatre, events, exhibitions, and team meals.
  • A great, creative, and dynamic team.
  • Newly refurbished office with beautifully designed detailing and an abundance of natural light.
  • Opportunities to contribute positively to the company's growth.

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