Operational Support Coordinator

4 days ago

Mandurah, Western Australia beBeeAdministrative Full time $65,000 - $77,000
Job Title

We are seeking a highly skilled and experienced Administrative Assistant to provide support to our operations team.

  • Provide administrative assistance in all aspects as tasked.
  • Support the business unit with the preparation of systems, processes, and documentation.
  • Maintain and file all process and toolset documentation as per the record management requirements.
  • Generate reviews of SOPs, SWMS, and Processes in line with Manager's improvement Plan.
  • Create a range of documentation and requisitions, associated memos, and evaluation reports.
  • Coordinate and minute take Operations leadership and planning meetings informing improvement planning, tracking actions and deliverables.
  • Effectively and accurately communicate relevant information to the team, contractors, consultants, and Finance/Contracts teams as required.
  • Assist in preparation of funding agreements with client, grant funding bodies as applicable to support strategies.
  • Develop registers and forms as requested.
  • Assist in obtaining approvals and permits for internal and external authorities.
  • Assist Manager Operations in developing communication and workshops for quarterly updates to the operations team/s.
Requirements
  • Highly developed process/administration skills.
  • At least 3 years' experience in a similar position.
  • Demonstrated analytical and problem-solving skills.
  • Strong written and verbal communication skills (including negotiation and report writing).
  • High level attention to detail.
  • Well-developed documentation skills.
  • Well-developed organisational and time management skills.
  • High level customer service skills in relation to the administration and delivery of projects.
  • Intermediate-Advanced level of functionality with Ms Word, Excel, and Systems software.
  • Strong ability to foster positive and professional relationships.
  • Able to demonstrate high-level interpersonal, verbal, and written communication skills.
  • Problem-solving skills.
  • Negotiation skills.
  • Proven ability to motivate, lead, and manage teams.
  • Police clearance.
  • First aid certificate.
  • C-class drivers license.
  • Willing to undergo pre-employment test.

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