Administrative Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeCoordination Full time $37 - $55

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team.

This role is ideal for someone who enjoys both administrative duties and dynamic coordination work. You'll be the first point of contact at our office while also playing a key role in team growth and service delivery.

The successful candidate will have excellent organizational skills, with the ability to multitask and prioritize tasks effectively. They will also possess strong communication skills, both written and verbal, and be proficient in Microsoft Office and scheduling systems.

Key responsibilities will include greeting visitors and clients in a professional manner, maintaining the front desk area and client files, and coordinating shift schedules and managing last-minute changes.

The ideal candidate will have previous experience in reception, office administration, or coordination roles and be familiar with the disability, aged care, or community services sector. They will also be able to maintain confidentiality and handle sensitive information.

We offer a supportive and inclusive team environment, opportunities for professional growth, training in support coordination and recruitment practices, and meaningful work that makes a difference in people's lives.

  • Greet visitors and clients in a professional and welcoming manner.
  • Maintain front desk area, client files, and office supplies.
  • Schedule appointments and manage calendars.
  • Assist with document preparation and data entry.

  • Post job advertisements and screen applicants.
  • Schedule and coordinate interviews.
  • Assist with reference checks and onboarding paperwork.
  • Maintain and update employee records.

  • Match support workers to clients based on needs and availability.
  • Coordinate shift schedules and manage last-minute changes.
  • Communicate clearly with both clients and workers to ensure satisfaction.
  • Maintain up-to-date knowledge of client support plans.

  • Previous experience in reception, office administration, or coordination roles.
  • Understanding of or experience in the disability, aged care, or community services sector (preferred).
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication.
  • Proficiency with Microsoft Office and scheduling systems.
  • Ability to maintain confidentiality and handle sensitive information.

  • A supportive and inclusive team environment.
  • Opportunities for professional growth.
  • Training in support coordination and recruitment practices.
  • Meaningful work that makes a difference in people's lives.

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