Effective Document Control Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeDocumentManagement Full time $80,000 - $120,000
Job Title:

Document Management Lead

Description

The role of the Document Management Lead involves overseeing and controlling the project scope of the document / record management program and performing various administrative activities.

Responsibilities
  • Establish, plan, control and direct the Project scope of the document / record management program and perform associated tasks.
  • Assist in planning the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for the project.
  • Develop and implement records retention and turnover plans.
  • Support quality assurance audits, internal technical reviews, client reviews, and external audits.
  • Manage project access to the Electronic Content Management System (ECMS) by creating accounts and inviting users to the ECMS, perform associated tasks with ECMS administration, and train others in these tasks.
  • Process supplier and customer documentation within established schedule standards.
  • Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
  • Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
Requirements
  • Must have a minimum of 5 years project-based experience managing a document/records management program with focus on configuration of the ECMS, work processes, and coordination of project workflow with other entities. Experience must have been obtained within the past 7 years.
  • Must have a minimum of 3 years in a supervisory or leadership role managing a document/records program team. Experience must have been obtained within the past 5 years.
  • At least 2-years' practical advanced experience using Aconex.
  • Must have intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
  • Must be able to organize and prioritize assigned document management tasks.
  • Strong interpersonal and customer service skills are required.
  • Ability to work flexibly and collaboratively across all levels of the organization.
  • Flexibility and ability to adapt quickly to changes in work focus.
Benefits

Our company offers a range of benefits to support the growth and well-being of our employees, including opportunities for career advancement, cultural programs, and time to recharge.

Equal Opportunity Employer

We are committed to equal employment opportunity regardless of race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

  • Document Control Specialist

    2 weeks ago

    Sydney, New South Wales, Australia beBeeDocument Full time $120,374 - $163,324

    Document Control Specialist">We are seeking a skilled Document Control Specialist to join our team working on a Correctional Facility Project in Woodford.">The successful candidate will be responsible for managing the document management system, ensuring compliance with company policies and procedures, and providing general project administration...

  • Document Controller

    1 week ago

    Sydney, New South Wales, Australia Go Remote Staff Full time

    An elite opportunity has opened for a Document Controller role and be proudly part of Calibre Group. United we are a diversified Professional Services and Construction specialist. They provide a broad scope of engineering, consulting, construction, project delivery and management services across Australia.You will have the opportunity to develop and...

  • Document Control Specialist

    1 week ago

    Sydney, New South Wales, Australia beBeeExpertise Full time $140,000 - $180,000

    Job Title: Document Control SpecialistMaintaining accurate, accessible, and compliant documentation is crucial for a company's success. As an Advanced Engineering Support Specialist (Document Control), you will play a critical role in ensuring that all project documentation meets the required standards.The ideal candidate will have excellent organizational...

  • Document Control Specialist

    7 days ago

    Sydney, New South Wales, Australia beBeeDocumentation Full time $140,000 - $170,000

    Job Title: Document Control Specialist As a key team member, you will play a vital role in maintaining accurate and compliant documentation.Our ideal candidate will have expertise in leadership, document control, and commitment to excellence. Key Responsibilities: Document Management: Maintain and manage project documentation, ensuring accuracy, version...

  • Document Control Specialist

    2 weeks ago

    Sydney, New South Wales, Australia beBeeDocumentController Full time $90,000 - $120,000

    Job OpportunityWe are seeking an experienced professional to fill a critical role in our organization.The successful candidate will be responsible for managing and controlling all documentation, ensuring that all documents are properly registered, quality checked, and distributed in accordance with our policies and procedures.This is an excellent opportunity...

  • Document Control Specialist

    7 days ago

    Sydney, New South Wales, Australia beBeeDesign Full time $90,000 - $120,000

    Job Summary:We are seeking a skilled document control specialist to support our design quality managers in delivering high-quality design documentation. This is a critical role, directly involved in developing, producing, and refining the unifying design guidelines - a key document that informs and guides our external design partners.About the Role:Visual...

  • Document Controller

    2 weeks ago

    Sydney, New South Wales, Australia Webuild S.P.A. Full time

    Are you looking for a challenging, interesting and rewarding step in your career?Clough is seeking a Document Controller to join the Bidding Energy & Resources Team in our North Sydney office.As a Document Controller, you will play a crucial role in ensuring the efficient management and control of all documentation, ensuring that all documents are properly...

  • Document Controller

    2 weeks ago

    Sydney, New South Wales, Australia Webuild Full time

    **Date**:10 Sept 2025**Location**: Sydney, Australia**Company**:Webuild S.p.A.**Are you looking for a challenging, interesting and rewarding step in your career?**Clough is seeking a **Document Controller** to join the Bidding Energy & Resources Team in our North Sydney office.As a Document Controller, you will play a crucial role in ensuring the efficient...

  • Master Document Controller

    2 weeks ago

    Sydney, New South Wales, Australia beBeeDocumentation Full time $100,000 - $120,000

    Job DescriptionWe are seeking a diligent Document Control Specialist to oversee the meticulous management of our documentation system. In high-risk environments, precision in document control protects people.Crown Technologies is entering its next era of innovation and growth, driven by 14 years of pushing boundaries in mining services. Every document right,...

  • Document Control Specialist

    7 days ago

    Sydney, New South Wales, Australia Boeing Riv Site Full time

    The OpportunityWe are seeking a talented Document Control Specialist to support a world class airborne surveillance, communications and battle management system, the E-7A Wedgetail. This entry-level role will be based in Williamtown, NSW.**Responsibilities**:- Data entry using a Data Management System.- Administration of library/technical data.- Document and...