High-Level Executive Support Specialist

6 days ago

Perth, Western Australia beBeeExecutive Full time $90,000 - $130,000

Executive Support Role

An exciting opportunity exists to support our CEO who believes that people are the biggest asset. You will be joining an inclusive and collaborative culture where we offer a range of benefits including annual leave, office facilities, wellbeing program, social club, and employee development.

Your experience in providing high-level executive support along with your ability to be practical, strong and effective with stakeholders is what will see you be successful in this role.

You should be able to anticipate potential problems and overcome stumbling blocks before they occur. If you can think on your feet, are comfortable knowing your limits yet are able to make decisions in the best interests of the CEO's office and you are naturally engaging with good emotional intelligence then we would love to hear from you.

In This Role You Will:

  • Be the first point of contact for stakeholders, managing expectations and exercising judgement to prioritise and action requests.
  • Provide high level support to senior executives including diary management, routine correspondence, management reports, meetings, travel and event coordination, financial and records management.
  • Build relationships across stakeholders and their support staff both within and external to the organisation ensuring effective communication and collaboration.
  • Prepare, generate and distribute relevant documents (agenda, reports, briefings, correspondence etc), coordinate attendance (staff, presenters etc) and confidential minute recording and distribution in consultation with relevant officers.
  • Contribute to whole of organisation initiatives.
  • Have impeccable organisational skills.
  • Be a developed communicator able to communicate information clearly and articulately in oral and written form.
  • Stay up to date with tools and resources to help with efficiency and troubleshooting.
  • Be flexible and resourceful and remain calm under pressure.
  • Experience working in a multidisciplinary environment with competing priorities.
  • Providing support to executives including diary and travel management.
  • Work with minimal supervision and be prepared to work outside standard hours to provide support.
  • Maintain attention to detail while maintaining confidentiality and discretion.

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