Senior Administrative Coordinator

2 weeks ago

Sydney, New South Wales, Australia Helia Full time

About the Role at Helia

We exist to accelerate financial wellbeing through home ownership, now and for the future. Our mission is to create innovative and tailored solutions in partnership with our customers. We aim to do this efficiently and conveniently, leveraging state-of-the-art technology and data solutions.

The TechOps Team Assistant provides critical administrative support to the TechOps Leadership team. This includes diary management, scheduling meetings, and event management. The ideal candidate will have five years of administrative experience supporting senior leaders, with a focus on invoicing and accurate administrative tasks.

Key Responsibilities

  • Provide diary management to the TechOps Leadership Team and comprehensive administrative support and assistance to the team.
  • Coordinate and manage team events.
  • Coordinate meetings and conference calls, including bookings, catering, and preparing agendas.
  • Distribute meeting materials, take minutes and notes, and follow up on action items as requested by TechOps Leaders.
  • Schedule travel arrangements for domestic and international travel for the TechOps leadership team.
  • Maintain communication during periods of travel.
  • Welcome and assist internal and external stakeholders during their visits to the office premises.
  • Assist with document preparation, including PowerPoint presentations and other documents.
  • Prepare, process, and maintain accurate expense reports.
  • Provide reception support, phone coverage, and other daily activities as needed.
  • Complete general administrative tasks as requested by the TechOps leadership team.

Qualifications

  • Five years of administrative experience supporting senior leaders with an emphasis on invoicing and accurate administrative tasks.
  • TAFE level qualifications or equivalent experience.
  • Advanced skills in Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint.
  • Strong communication and customer service skills.
  • Ability to develop positive relationships with key stakeholders.
  • Strong work ethic and ability to thrive in a fast-paced environment.

About Helia

We do not discriminate on the basis of gender identity, sexual orientation, cultural identity, disability, age, or any other non-merit factors. To put it simply, Hatch is for everyone.

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