Electronic Document Manager

1 week ago

Melbourne, Victoria, Australia beBeeInformation Full time $109,730 - $132,764

Job Role: Records Systems Specialist

  • • Lead technical expert for records systems and provide specialist knowledge in records management compliance.
  • • Collaborate with business areas to understand their functions, record retention requirements, and system lifecycles.
Key Responsibilities:
  • • Develop recordkeeping solutions in SharePoint Online.
  • • Work with the department's records management system supplier to migrate content from on-premises to the cloud.
About the Department:

The Department of Education supports Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Division:

The Assurance, Knowledge and Executive Services Division provides expert advice and support on managing compliance risks and assists executives and ministers with Cabinet and Parliament processes. Part of the People and Executive Services Group, AKESD's key functions include:

  • • Internal audit services
  • • Executive and ministerial support, facilitating communication and advice
  • • Managing Cabinet and Parliament processes
  • • Advising on parliamentary inquiries and royal commissions
  • • Managing Freedom of Information requests
  • • Coordinating ministerial correspondence and briefings
  • • Providing advice and training on privacy and information management, including the Department's electronic document records management system
Knowledge, Privacy and Records Branch (KPR):

Leads the Department's management of knowledge, privacy, and records in compliance with legislative standards, working with external bodies like the Public Record Office Victoria and the Office of the Victorian Information Commissioner.

About the Role:

You will be the lead technical expert for records systems and have a sound understanding of records management compliance requirements. You will need to engage with business areas to understand their function, the retention periods of their records and the lifespan of their systems. You will also work on recordkeeping solutions in SharePoint Online and engage with the supplier of the department's records management system to migrate content from on-premises to cloud.

Attributes:
  • • High level knowledge and experience configuring an enterprise grade Records Management system
  • • Working knowledge of Microsoft SharePoint Online and Teams
  • • Excellent communication skills
  • • Ability to adjust to new situations and change your actions as needed
Desirable Qualifications and Experience:

Relevant tertiary qualification in Information & Knowledge Management or Information Technology qualification

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