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Infrastructure and Environment Administration Officer
1 month ago
Katherine Town Council is the Municipal Council for Katherine, NT. We provide services to the Katherine Community relating to rates, roads, infrastructure, animal control, waste management, and other core essential services.
Our community is at the center of everything we do. We continue to work towards our vision where Katherine is welcoming, vibrant, family-friendly, and fosters diversity and unity. In Katherine, everyone belongs, everyone feels safe, and there is a sense of community. Our vision recognizes the importance of valuing our environment and investing in our people and culture.
About the RoleThis position reports directly to the Project Manager and is responsible for providing high-level administrative support to the Projects Team. The successful candidate will be responsible for monitoring project deadlines, reporting on integral and important information to the Project Manager, and ensuring effective and efficient communication across key stakeholders.
Key Responsibilities- Provide professional secretarial and administrative support to the Infrastructure & Environment Services team.
- Liaise and communicate with external customers, user groups, stakeholders, and contractors to act on behalf of Council regarding the engagement and/or following up of requests, information, works, and services.
- Undertake administrative duties to assist in the tendering, undertaking, or procuring of works, services, and/or projects.
- Undertake financial support for the Department in seeking quotes, writing purchase orders, and tracking budgets.
- Oversee administrative duties relating to service requests within the Department such as the buildings and facilities, road, cycle, and footpath networks, outdoor lighting, waste, cemetery, parks, and open spaces.
- Assist with the management of Council contractors who are engaged to undertake works or provide administrative services related to domestic rubbish collections, cleaning, and maintenance programs.
- Assist in the effective management of Council facility hires, including key management, ingoing and outgoing inspections, contractor engagement for works, etc.
- Input data, records, and information to current systems and programs that provide integrity to Council's processes and service delivery in an accurate and timely manner.
- Process permits and applications received for Development Planning, road opening/closing, oversize/over mass vehicles, asbestos, and deep burial.
- Work collaboratively and cross-functionally with the other Infrastructure and Environment Administration Staff and the rest of the organisation as appropriate.
- Ensure compliance with Workplace Health and Safety requirements.
- Assist in the implementation of the Katherine Town Council's Local Counter Disaster Sub-Plan in the event of a disaster.
- Ensure the incumbent is dedicated to servicing our community and will listen to and proactively respond to their needs.
- Foster sustainable, honest relationships with the community and stakeholders.
- Perform and deliver results that align with the organisation's strategic direction and serve our community.
- Work in accordance with Council's Vision and Mission statement.
- Provide excellent customer service through incoming telephone calls, email, and front counter enquiries.
