Project Coordinator

3 weeks ago

Katherine, Northern Territory, Australia Katherine Town Council Full time
About Katherine Town Council

Katherine Town Council is a Municipal Council for Katherine, NT, providing services to the Katherine Community, including rates, roads, infrastructure, animal control, waste management, and other essential services.

The council's vision is for Katherine to be a welcoming, vibrant, family-friendly, and diverse community where everyone belongs, feels safe, and has a sense of community.

Job Overview

This role reports directly to the Project Manager and provides high-level administrative support to the Projects Team, focusing on monitoring project deadlines, reporting, and communication with stakeholders.

The successful candidate will assist in achieving project outcomes, ensuring tasks are completed in a timely manner, and work collaboratively with the Infrastructure and Environment Administration Staff and other teams as needed.

Key Responsibilities
  • Provide professional secretarial and administrative support to the Infrastructure & Environment Services team.
  • Liaise and communicate with external customers, stakeholders, and contractors to act on behalf of Council regarding engagement and following up of requests, information, works, and services.
  • Undertake administrative duties to assist in tendering, undertaking, or procuring of works, services, and/or projects.
  • Assist with financial support for the Department, including seeking quotes, writing purchase orders, and tracking budgets.
  • Oversee administrative duties relating to service requests within the Department, such as buildings and facilities, road, cycle, and footpath networks, outdoor lighting, waste, cemetery, parks, and open spaces.
  • Assist with the management of Council contractors who are engaged to undertake works, or provide administrative services related to domestic rubbish collections, cleaning, and maintenance programs.
  • Assist in the effective management of Council facility hires, including key management, ingoing and outgoing inspections, contractor engagement for works, etc.
  • Input data, records, and information to current systems and programs that provide integrity to Council's processes and service delivery in an accurate and timely manner.
  • Process permits and applications received for Development Planning, road opening/closing, oversize/over mass vehicles, asbestos, and deep burial.
  • Work collaboratively and cross-functionally with other Infrastructure and Environment Administration Staff and the rest of the organisation as appropriate.
Organisational Responsibilities
  • Ensure compliance with Workplace Health and Safety requirements.
  • Assist in the implementation of the Katherine Town Council's Local Counter Disaster Sub-Plan in the event of a disaster.
  • Ensure the incumbent is dedicated to servicing our community and will listen to and proactively respond to their needs.
  • Foster sustainable, honest relationships with the community and stakeholders.
  • Perform and deliver results that align with the organisation's strategic direction and serve our community.
  • Work in accordance with Council's Vision and Mission statement.
  • Provide excellent customer service through incoming telephone calls, email, and front counter enquiries.

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