Administrative Support Specialist
3 days ago
Job Summary:
We are seeking a highly skilled and organized Administrative Support Specialist to join our team at Driver Hire in Brighton. The ideal candidate will provide exceptional administrative support and serve as the first point of contact for clients, visitors, and employees.
Responsibilities:
- Welcoming Visitors: Greet guests, clients, and employees warmly, ensuring they sign in and directing them to the appropriate person or area.
- Phone Management: Manage incoming calls promptly and professionally, directing them to the appropriate department or taking messages as necessary.
- Scheduling: Coordinate and schedule appointments, meetings, and conference room reservations with accuracy and efficiency.
- Administrative Tasks: Assist with various tasks, including data entry, filing, scanning, and organizing documents to maintain an efficient office environment.
- Mail and Email Handling: Sort and distribute incoming mail and packages. Respond to or forward emails as needed, maintaining clear communication channels.
- Office Supplies: Monitor office supply levels and reorder supplies as needed to ensure smooth operations.
- Special Projects: Support management and other staff members with ad-hoc projects, including research, presentations, and event coordination.
- Security and Confidentiality: Ensure the security of the office by following procedures and controlling access. Handle sensitive information with discretion and confidentiality.
Requirements:
- A high school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience as an Administrative Support Specialist or similar role, preferably in a corporate environment.
- Excellent communication and interpersonal skills, with a friendly and professional demeanor.
- Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- The ability to work independently with minimal supervision, as well as collaboratively within a team.
- Flexibility to adapt to changing priorities and willingness to take on new challenges.
- Punctuality and reliability are essential.
Benefits:
- A competitive hourly rate of £12-15 per hour.
- Opportunities for professional development and advancement.
About the Role:
This is a full-time opportunity that requires a reliable and motivated individual who can provide excellent administrative support and contribute to the success of our team.
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