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Executive Administrative Assistant

2 months ago

Sydney, New South Wales, Australia BruntWork Full time
Job Description

This is a remote position.

Position: Executive Administrative Assistant

Nationality: Filipino

Work Schedule: Full-time, Monday - Friday. Flexible within client's business hours (the schedule could be a crossover between AU and US timezones)

The Executive Administrative Assistant will provide high-level support to the executive team, with a focus on enhancing operational efficiency and supporting sales-related administrative tasks. This role combines traditional executive assistance with sales operations support, ensuring smooth day-to-day operations and contributing to the overall success of the sales function.

Key Responsibilities:

  • Executive Support:
  • Manage executive calendars, schedule meetings, and coordinate business activities
  • Handle correspondence, including emails, letters, and phone calls
  • Prepare and edit documents, reports, and presentations
  • Arrange travel and accommodation for executives as needed
  • Assist in the preparation and distribution of sales reports and presentations
  • Maintain and update sales-related databases and filing systems
  • Coordinate logistics for sales meetings, conferences, and client visits
  • Act as a liaison between the sales team and other departments
  • Process Improvement and Quality Assurance:
  • Assist in implementing and maintaining administrative processes to ensure efficiency
  • Help monitor adherence to company policies and procedures in administrative tasks
  • Contribute to the development of best practices for administrative support
  • Data Management and Reporting:
  • Compile and organize data for sales performance reports
  • Assist in the preparation of periodic reports for executive review
  • Ensure accuracy and completeness of data in CRM systems
  • General Office Management:
  • Manage office supplies and equipment
  • Assist in onboarding new team members with administrative tasks
  • Coordinate with IT for any technology-related issues

Requirements:

  • Bachelor's degree in Business Administration or related field
  • Minimum of 2 years of experience in an executive assistant role, preferably with exposure to sales operations
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills in English
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with CRM systems (e.g., HubSpot) is a plus
  • Ability to handle confidential information with discretion
  • Strong attention to detail and problem-solving skills
  • Ability to work independently and prioritize tasks effectively
  • Candidate should have no other side hustles