Executive Assistant

2 months ago

Sydney, New South Wales, Australia Quantaco Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Executive Team members. This is a newly created role that will enable our business leaders to focus on strategic initiatives by managing day-to-day communications and administrative tasks on their behalf.

Key Responsibilities
  • Administrative Support: Provide administrative support to the Executive Team, including attending Board Meetings, taking minutes, and preparing agendas.
  • Meeting Coordination: Coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
  • Diary Management: Manage the Executive team's diaries, scheduling meetings, appointments, and booking travel as required.
  • Communication and Document Preparation: Prepare and edit communication, presentations, and other documents as required.
  • Event Support: Assist in the collation of material for executive meetings and other key events.
  • Liaison and Confidentiality: Act as a liaison between the Executive Team and other stakeholders, handling confidential and sensitive information with discretion.
  • Office Reception: Greet office guests and provide a warm welcome to our company.
About You

We are looking for an experienced Team Coordinator or EA to a senior professional with a strong track record of managing complex calendars, travel arrangements, and administrative tasks. You should have a high level of accuracy, strong interpersonal skills, and the ability to interact with a wide range of stakeholders. You should also be able to multitask and prioritize effectively in a flexible and fast-paced environment.

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