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Executive Assistant

2 months ago

Port Melbourne, Australia Workwear Group Full time
About Us

Workwear Group is a leading provider of workwear solutions, part of Wesfarmers Industrial & Safety, a top 20 ASX listed company with over 100,000 employees. Our three iconic brands - KingGee, Hard Yakka, and NNT - have been delivering workwear since the late 1920s.

We are the trusted partner in workwear solutions, manufacturing over seven million units each year. Our commitment to innovation, market knowledge, and sustainability practices sets us apart.

About the Role

As an Executive Assistant, you will be the backbone supporting two of our Workwear Group Leadership Team members, ensuring they can lead the business with maximum efficiency and effectiveness. You will actively manage their diaries and handle various administrative tasks, making their day-to-day operations smoother.

You will be a key player in our Executive Assistant team, collaborating with your peers to support group-wide projects and tasks. Together, you will help keep the Workwear organisation running seamlessly.

Key Responsibilities
  • Arrange logistics for leadership meetings, including ensuring location, agenda, and cadences are in order. Prepare presentations and ensure facilities and meetings settings are in place for both in-person and hybrid meetings.
  • Take and issue action items in a timely manner, scheduling and monitoring follow-up actions as needed.
  • Book flights, accommodation, and arrangements for both domestic and international travel; event support and management for small team dinners and team-wide functions; find suitable venues for hosting events.
  • Process expenses, manage workflows, and schedule performance reviews.
  • Collaborate with the team of EAs and their respective senior leaders for smooth workflow across the business.
  • Provide general administrative support, including covering short absences at the front reception desk and covering for other EAs on leave.
  • Support projects outside their area that are seen as business critical.
  • Perform any ad hoc administration duties as required.
What We're Looking For

We value not only our great brands but also the people and teams that drive our success. In addition to technical skills, we seek team members who possess the following personable qualities:

  • Strong work ethic and commitment to team culture
  • Openness to training and coaching
  • Accountability and emotional intelligence
  • Willingness to embrace change and innovation, take calculated risks, and inspire others to think outside the box
  • Strong business acumen
  • The ability to build and foster meaningful relationships
  • An understanding of the importance of our customers to the business and of balancing commercial goals with customer satisfaction
  • Strong ethical standards and demonstration of honesty and integrity in all interactions
Requirements

We are looking for an experienced Executive Assistant with:

  • Five years' experience in an Executive Assistant / Office Management role
  • Experience providing administrative support to a team of senior leaders
  • Ability to prioritise competing demands and liaise with senior managers
  • Internal Customer Service skills
  • Discretion and the ability to maintain strict confidentiality
  • Experience with international travel bookings and Business Visa applications
What We Offer

We offer a competitive salary package and suite of benefits and perks, including a 50% discount on our brands Hard Yakka, KingGee, and NNT and 5% Wesfarmers discount for Kmart, Bunnings, Officeworks, and more.

A flexible working environment, allowing for working from home day/s each week.

A tailored career and development plan, plus reward and recognition programs.

Our Wellbeing program, Thrive, with activities designed to support the Financial Wellness of our team, Celebrate Diversity, ensure we Get Physical and maintain Healthy Minds, including challenges, yoga, meditation, and access to our Employee Assistance Program.

We Learn, a dedicated hub for all things learning and development.

We actively work on creating a safe and inclusive environment free of discrimination. At Workwear Group, we aspire to build a culture where diversity is celebrated, where Team Members feel a sense of 'I Belong' and are empowered to bring their whole selves to work.